Posts Tagged ‘AIIM’

Enterprise Content Management Industry Roundup: Dec. 5, 2014

December 5, 2014
A hand holding a pen and forming a signature is shown next to an icon of a clock and the words signature slowdowns.

Research on the impacts of physical signatures made news in the industry this week.

 

What’s new in the industry this week:

1. Recent AIIM research found that capturing a physical signature adds an average of three days to a process. See more about the research and some factors to think about when considering digital signature processes.

2. Simply allowing employees to access enterprise information on their mobile device without formatting the information to a smaller screen is not good strategy, according to one expert. Read eight common misconceptions about enterprise mobility.

3. The Internet of Things is the third wave of major IT innovations, according to an economist and a CEO, and it could usher in an era of prosperity. Read how the Internet of Things could have more potential for business than technologies such as cloud computing.

4. Rogue employees or staff accidents caused the exposure of about 100,000 records according to a 2014 NetDiligence report. See what the monetary cost of cyber incidents is, from the viewpoint of insurers.

What’s new with FileBound:

This week, we were proud to announce that FileBound has been certified with Fujitsu’s PaperStream IP image enhancement technology.

Don’t miss these upcoming events:

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

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Finding Information Opportunities in Information Governance

December 3, 2014
An image with a stack of paper reads "White Paper" and shows the FileBound by Upland logo.

Information Governance should be viewed as information opportunity, according to an AIIM white paper.

 

Information governance is a complicated subject for enterprise, starting with the term’s definition. An AIIM white paper we helped sponsor, “It’s not Information Governance, It’s Information Opportunity,” notes that the term has many meanings and depends on who is hearing the term.

Generally, information governance refers to the way to manage records, avoid risk and meet compliance issues.

“We all need to think of Information Governance in capitals, a neon signpost blinking at us across a wasteland of broken and misused information,” the white paper says.

Robert Smallwood, founding partner of IMERGE Consulting and executive director of the E-Records Institute, writes in an article that information governance is “policy-based control of information to meet all legal, regulatory, risk and business demands.”

At its core, information governance keeps needed information and discards the clutter.

“Information Governance is foundational to an organization’s success in the digital age,” the white paper says. So why are so many organizations unsuccessful in this area?

Only 10 percent of organizations surveyed say they have an information governance policy in place that is respected and enforced, and of those, only about 20 percent audit for compliance, according to AIIM research. Executives associate complexity, cost, confusion, and risk with information governance, among other unflattering associations.

The white paper offers advice from executives and experts on how to increase the adoption of information governance policies.

For example, it’s important that employees are able to see the value of information governance in their day-to-day work.

“It is said that the challenge is 80% people, 15% process, and 5% technology.  We often focus too much on the technology at the expense of the other 95%,” Daniel Barchi, CIO of the Yale Health System and Yale School of Medicine, says in the white paper.

To learn more about cutting through the noise surrounding information governance, download the AIIM white paper.

Enterprise Content Management Industry Roundup: Nov. 28, 2014

November 26, 2014

 

Orange traffic cones are seen next to an icon of a laptop and text that reads "Signs of digital disruption."

AIIM’s John Mancini tackled the topic of digital disruption and how to spot it this week.

 

What’s new in the industry this week:

1. One in five organizations have no official BYOD policy. See all of AIIM President John Mancini’s 29 warning signs of digital disruption.

2. How can enterprise prepare for the future of the digital workplace if that future is unknown? Measure, learn and evolve and read six other tips to build the workplace for the future.

3. Companies should try to create customer-centric processes. Ditch the organizational chart and learn more tips from an expert.

Don’t miss these upcoming events:

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

Enterprise Content Management Industry Roundup: Nov. 21, 2014

November 21, 2014

 

A pair of hands on a computer is next to a magnifying glass icon and test that reads "Search Challenges and Solutions."

The challenges and solutions of internal search made news in the industry this week.

What’s new in the industry this week:

1. A majority of information professionals surveyed by AIIM said it is difficult to get internal information through a mobile device. Read more insights from the survey about internal search capabilities and see tips to improve search.

2. Today’s CIO needs natural leadership and agility, GE Capital International Kevin Griffin says. See what else the executive has to say about the future of the position in an interview with CIO.com.

3. AIIM President John Mancini notes that there is a lot of untapped potential to improve processes when it comes to paper use. See some tips from AIIM’s research on paper on how to change paper processes.

4. Put boundaries on what information needs to be captured when thinking about scanning documents. Read seven tips for adopting document imaging technology.

What’s new with FileBound:

We welcomed Solution Q to the Upland Software family on Friday. Our parent company is growing its enterprise work management solutions by adding Eclipse PPM. It is Upland Software’s seventh acquisition in three years.

Don’t miss these upcoming events:

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

Enterprise Content Management Industry Roundup: Nov. 14, 2014

November 14, 2014
A hand holding a pen is shown working on a spreadsheet.

Data analysis and data security were two big topics in the industry this week.

What’s new in the industry this week:

  1. More than half of large enterprises are using public cloud solutions or plan to do so in the future for data analysis needs, according to a study by Gigaom Research. Learn what concerns senior management and leaders have for moving data to the cloud.
  1. More than 20 percent of data uploaded to the cloud is done in applications where vendors say they own the data. Learn other security threats from the Netskope survey and gain three tips for IT managers to keep control of their data.
  2. Saving money with a BYOD policy is dependent on how the program is implemented. See how different companies are managing their policies to cut back on costs.
  3. The legal, finance and HR departments are most resistant to going paperless, according to AIIM research. See what AIIM President John Mancini has to say about the intersection between paperless and legal concerns.

Don’t miss these upcoming events: 

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

Enterprise Content Management Industry Roundup: Nov. 7, 2014

November 7, 2014

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What’s new in the industry this week:

  1. FileBound and hundreds of other businesses participated in World Paper Free Day on Nov. 6. FileBound participated by sharing tips about how to reduce paper on Twitter. More than 20 percent of organizations are increasing their paper consumption despite the benefits of going paperless, according to new research by AIIM released for World Paper Free Day. See what else you missed from Thursday’s World Paper Free Day.
  1. AIIM President John Mancini reflected on “Zombie Paper” – or turning paper into a digital asset, by scanning it, only to print the document again – in a blog for World Paper Free Day. AIIM’s study found that almost 20 percent of scanned documents were reprinted.
  1. What does it take to develop an Internet of Things application? See how pre-built platforms are helping some companies connect their devices to the Internet.
  1. Many consumers think that wearable health devices could boost average life expectancy by 10 years, according to a report by PricewaterhouseCoopers, but daily use of wearable devices is very low. Learn why one expert says improving the data the devices collect could lead to large-scale adoption.

Don’t miss these upcoming events: 

Senior Vice President of Technology at Upland Software and General Manager of FileBound, Sean Nathaniel, is joining Ovum for a webinar on reducing ECM complexity. Register for the Nov. 12 event here.

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

Three Things to Know for World Paper Free Day

November 5, 2014

world-paper-free-day

 

On Thursday, businesses around the world will stop using paper as part of AIIM’s World Paper Free Day.

AIIM notes that 300 million tons of paper are produced each year and 4 billion trees are cut down annually. If the entire world participated in World Paper Free Day about 11 million trees could be saved.

If you take the pledge, AIIM will make a donation to The Arbor Day Foundation, which inspires people to plant, nurture and celebrate trees. Like FileBound, the Arbor Day Foundation is headquartered in Nebraska. The first Arbor Day was celebrated in Nebraska.

Here are three things to know about reducing paper use in the office.

The Impact of Paper

According to the U.S. Environmental Protection Agency, paper is the biggest source of municipal solid waste in the country. The U.S. alone uses almost 70 million tons of paper and cardboard a year. Whole trees and other plants account for one-third of the materials used to make paper.

Why go paperless?

Enterprises of all sizes can benefit from going paperless, or even just reducing the amount of paper they use. Only a quarter of AIIM community members surveyed say they have a specific strategy to becoming a paperless office.

Businesses can save money on printing, photocopying, storage and labor by going paperless. For example, American Airlines says it will save about $1 million a year by giving flight attendants tablets instead of paper manuals.

Paper documents can be mishandled and hard to access remotely. Almost half of AIIM respondents say the time spent entering data, searching for copies and filing was one of the biggest issues caused by paper-based processes in their organizations. The inability to monitor paper-based workflows is also problematic, respondents said.

Tips for Reducing Paper

One way to successfully reduce paper use is to involve management, AIIM says. Half of respondents in an AIIM survey say they used so much paper because of a lack of mandates or initiatives to reduce it from management. Employees can also cut back on paper by using technology in meetings, where research found that 60 percent of respondents were using paper copies.

Reducing paper use doesn’t stop after World Paper Free Day. Taking a few steps can continue your business’s paper use. For example, measure how many pages each employee is printing or make it more difficult to print my removing printers from employees’ desks. If going paperless sounds out of reach for the moment, consider becoming a paper-light office.

Think about ways to take World Paper Free Day home, such as setting aside dedicated time to scan documents and creating a personal digital workflow to manage documents.

“Enough is enough – it is 2014 and we are still drowning in unnecessary paper, at home and at work,” AIIM President John Mancini said in a press release.

Enterprise Content Management Roundup: September 19, 2014

September 19, 2014
Certain popular backup methods to storing records, such as CDs, are now starting to deteriorate.

Certain popular backup methods to storing records, such as CDs, are now starting to deteriorate.

What’s new in the industry this week:

  1. Once a go-to medium for storing data, the CD has fallen out of style. Read about the life of a CD and why it’s so difficult to preserve their information.
  1. Security issues are a major concern for the government’s move to cloud technology, one federal CIO says. Read about how the defense industry will need to balance cloud and in-house information management.
  1. Some travelers are going to extra lengths to keep their information safe while they are on the road. Use encryption and learn more steps to prevent data breaches.
  1. Bring your own device, choose your own device, or corporate owned, personally enabled: Learn the difference between these mobile strategies to discover the options each one offers.

Don’t miss these upcoming events:

Our Director of Marketing, Jackie Risley, will be hosting a webinar with The Institute of Financial Operations on 9/23, discussing AP automation and analytics. Don’t miss it! Register here.

FileBound is sponsoring an AIIM Australasia webinar on October 22 on how a process-centric approach to enterprise content management can benefit businesses. Pay attention during the webinar and you could win $100! Register for the webinar here.

Don’t miss us at the IOFM AP Conference West October 26-28 in Las Vegas, Nevada! Attend and learn how FileBound can revolutionize invoice processing. Learn more here.

Mark your calendars for April 27-30, 2015, and attend the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family.

The New Mobile Reality – Forget About Apps; Get Moving on Workflows

September 4, 2014
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See what ELC executives are saying about the future of mobile technology.

Changing and accelerating mobile technology is changing the way we work—when, where, and on what devices.

The AIIM Trendscape report, “The New Mobile Reality,” explains how organization leaders are rethinking the way their employees are utilizing enterprise systems, and how the information manager executives of the ELC are reshaping and guiding future mobile solutions.

Download our whitepaper for the full, detailed report outlining the latest in the information management world: http://bit.ly/1nJzHYa

Document Management Industry Roundup: August 29, 2014

August 29, 2014
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Some industries are still struggling to implement records management systems.

What’s new in the industry this week:

1. Automating workflow processes can be beneficial for ensuring accuracy and eliminating wasted time, but employee adoption is what truly makes a content management system a useful tool. 

2. Many industries are still struggling to implement the most basic records management systems. Read how law firms and many other types of organizations can benefit from a functional content management system that isn’t comprised of Excel sheets: 

3. As mobile opportunities expand for businesses of all types, making the transition and implementing new technology can be a challenge. AIIM’s latest report explains how industry leaders are overcoming obstacles, and why doing so has been so beneficial. Read more in our white paper: http://bit.ly/1C7iVMq

 4. Last week, a California court ruled that employers must at least partially reimburse employees for personal devices used for work purposes. Find out how this may impact businesses taking advantage of the BYOD trend when the ruling goes into effect in September: http://bit.ly/1qMEOLS

What’s new with FileBound this week:

Last week we challenged our fellow Upland Software staff members to take on the ALS Ice Bucket Challenge with us. They happily joined in for the good cause, and so did the rest of our team! Watch the video here: 

You can also watch Upland’s Austin office take on the challenge here: http://bit.ly/1pm2qrs

Don’t miss these upcoming events:

The second annual Upland User Conference was announced this week! Mark your calendars for April 27-30, 2015. The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family!