Posts Tagged ‘AP’

The Importance of Analytics for AP Automation

December 10, 2014
An image reads "Webinar featuring Jackie Risley" on a blue background.

FileBound Marketing Director Jackie Risley discusses how analytics can add value to AP in a webinar.

 

AP can be overlooked as a strategic priority, Jackie Risley, director of FileBound marketing at Upland Software, says in a FileBound webinar.

So how can executives be convinced to look at AP more strategically?

The webinar, “Beyond Automation: How Predictive Analytics Add Value to AP,” demonstrates how analytics can raise the perception of the AP process.

“Analytics deliver real insight into your work processes so that you have real-time, actionable data,” she says.

Reporting looks backwards and looks at tactical items. Analytics looks toward the future and is more focused on strategy. For example, reporting will look at how many invoices have been processed in a certain time frame, while analytics will show opportunities to change.

“It’s much more than a visual representation of data that we normally see in tables,” Risley says.

AP automation technologies include workflow and capture. Mobile can also play a role in AP, Risley says, allowing employees to approve forms away from their computer in a BYOD environment.

Automation can have many benefits. Employees can be freed from tedious jobs, such as data entry, to focus on higher value tasks. Automation can help eliminate back logs and lead to fewer late payments.

But few organizations have fully automated their systems.

Less than 10 percent of organizations are highly automated, according to the Institute of Financial Operations 2014 AP Automation Study, meaning they receive less than 10 percent of their invoices on paper. Alternatively, almost 30 percent of organizations say that paper represents more than 90 percent of their invoices.

Analytics can help bring an executive on board to an AP automation project, Risley says. Showing the granular details can help increase the chances a project will be improved.

To learn more about the benefits of analytics and AP automation, watch our webinar.

Enterprise Content Management Roundup: September 19, 2014

September 19, 2014
Certain popular backup methods to storing records, such as CDs, are now starting to deteriorate.

Certain popular backup methods to storing records, such as CDs, are now starting to deteriorate.

What’s new in the industry this week:

  1. Once a go-to medium for storing data, the CD has fallen out of style. Read about the life of a CD and why it’s so difficult to preserve their information.
  1. Security issues are a major concern for the government’s move to cloud technology, one federal CIO says. Read about how the defense industry will need to balance cloud and in-house information management.
  1. Some travelers are going to extra lengths to keep their information safe while they are on the road. Use encryption and learn more steps to prevent data breaches.
  1. Bring your own device, choose your own device, or corporate owned, personally enabled: Learn the difference between these mobile strategies to discover the options each one offers.

Don’t miss these upcoming events:

Our Director of Marketing, Jackie Risley, will be hosting a webinar with The Institute of Financial Operations on 9/23, discussing AP automation and analytics. Don’t miss it! Register here.

FileBound is sponsoring an AIIM Australasia webinar on October 22 on how a process-centric approach to enterprise content management can benefit businesses. Pay attention during the webinar and you could win $100! Register for the webinar here.

Don’t miss us at the IOFM AP Conference West October 26-28 in Las Vegas, Nevada! Attend and learn how FileBound can revolutionize invoice processing. Learn more here.

Mark your calendars for April 27-30, 2015, and attend the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family.

Enterprise Content Management Industry Roundup: September 12, 2014

September 12, 2014
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This week’s news centered around the importance of solidifying digital processes and ensuring security throughout an organization.

What’s new in the industry this week:

  1. Adapting to ‘new’ technology for digital business can be difficult with technology’s rapid changes. In the latest edition of Workflow, Sean Nathaniel, general manager of FileBound and senior vice president of technology for Upland Software, was featured and discussed the importance of ease of use for customers looking for software solutions.
  1. Federal IT departments see the benefits of a good mobile strategy, but high security standards remain a challenge to adopting mobile software.
  1. The release of the Apple Watch will likely bring wearable devices into the office, which will require IT departments to adapt these devices into the company’s workflow.
  1. Creating a records management program is not a small project, but can be done successfully by following a plan. Establish a records management team and learn four more steps to help protect and organize valuable information.

What’s new with FileBound:

FileBound is proud to have received an Enterprise-Ready security rating from the Skyhigh CloudTrust™ Program!

Don’t miss these upcoming events:

Our Director of Marketing, Jackie Risley, will be hosting a webinar with The Institute of Financial Operations on 9/23, discussing AP automation and analytics. Don’t miss it! Register here: 

Don’t miss us at the IOFM AP Conference West October 26-28 in Las Vegas, Nevada! Attend and learn how FileBound can revolutionize invoice processing. Learn more here: http://bit.ly/X7E6xl

Mark your calendars for April 27-30, 2015, and attend the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family.

Document Management Industry Roundup: August 29, 2014

August 29, 2014
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Some industries are still struggling to implement records management systems.

What’s new in the industry this week:

1. Automating workflow processes can be beneficial for ensuring accuracy and eliminating wasted time, but employee adoption is what truly makes a content management system a useful tool. 

2. Many industries are still struggling to implement the most basic records management systems. Read how law firms and many other types of organizations can benefit from a functional content management system that isn’t comprised of Excel sheets: 

3. As mobile opportunities expand for businesses of all types, making the transition and implementing new technology can be a challenge. AIIM’s latest report explains how industry leaders are overcoming obstacles, and why doing so has been so beneficial. Read more in our white paper: http://bit.ly/1C7iVMq

 4. Last week, a California court ruled that employers must at least partially reimburse employees for personal devices used for work purposes. Find out how this may impact businesses taking advantage of the BYOD trend when the ruling goes into effect in September: http://bit.ly/1qMEOLS

What’s new with FileBound this week:

Last week we challenged our fellow Upland Software staff members to take on the ALS Ice Bucket Challenge with us. They happily joined in for the good cause, and so did the rest of our team! Watch the video here: 

You can also watch Upland’s Austin office take on the challenge here: http://bit.ly/1pm2qrs

Don’t miss these upcoming events:

The second annual Upland User Conference was announced this week! Mark your calendars for April 27-30, 2015. The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family!

Document Management Industry Roundup: August 22, 2014

August 21, 2014
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Data security and AP automation were popular topics in the industry this week.

What’s new in the industry this week:

1. New research from our partner, AIIM, shows that 56 percent of organizations are not utilizing digital technology to archive files. See more results from the survey here: http://bit.ly/1AB8VJD

2. While some companies are debating the best BYOD policy for their business, many employees are choosing to use their personal devices without official permission. Here’s how IT departments meet employee needs and stay ahead: http://bit.ly/1pibfBH

3. New developments in the cloud and ECM are improving the capabilities of AP departments. Learn more in our latest blog post, and download the The Institute of Financial Operations’ report: http://bit.ly/YajR34

4. According to The Accounts Payable Network, more than 60 percent of organizations still rely on paper-based manual processes to complete accounting and payment tasks. Our partner Kofax explains how AP automation can be a huge time and paper-saver: http://bit.ly/1rohhDu

5. In light of the many data breaches companies worldwide have experienced in the past year, many organizations are concerned with the security of their own information, and so are consumers. Here are a few ways companies can educate their customers about data security: http://bit.ly/1tl5PqH

What’s new with FileBound this week:

FileBound team members Jamie and Steve accepted the ALS Ice Bucket Challenge this week, and challenged a few of our other team members to complete the challenge by next Tuesday! Watch the video here: 

You can also watch FileBound Fred accept his challenge here: http://on.fb.me/1nf2DHf

Don’t miss these upcoming events:

The second annual Upland User Conference was announced this week! Mark your calendars for April 27-30, 2015. The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family!

Work Management Trends in AP Automation

August 20, 2014
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New developments in the cloud and ECM are improving the capabilities of AP departments.

Institute of Financial Operations Executive Report Work Management Trends in AP Automation

New developments in ECM industry are changing the way AP departments operate. Changes in the cloud, mobile, and analytics are all providing new opportunities for AP departments to become more agile, meet higher performance benchmarks, and increase usability. This report from IFO explains:

  • How workflow tools allow fast response to changing business needs and can be easily implemented by users
  • Cloud-based solutions that are secure and can make it easier to deliver business continuity across a distributed workforce
  • Mobile access that is available across any device, making processes like purchase-to-pay cycles easy to complete from anywhere
  • Meaningful and insightful analytics that can be retrieved without the assistance of a database administrator, such as predictive dashboards

If you’re considering an AP automation solution or looking to improve your current process, this look at the latest trends in technology will help you better understand your best options.

Download the full whitepaper here: http://bit.ly/YajR34

Document Management Industry Roundup: August 15, 2014

August 15, 2014
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The number of small businesses fully adapted to the cloud is estimated to double by 2020.

What’s new in the industry this week:

1. New cloud and mobile ECM developments are improving options for accounts payable. The latest report from the The Institute of Financial Operations explains how growing technology trends are making AP departments more efficient and agile. http://bit.ly/YajR34

2.  Nearly 80 percent of U.S. small businesses are planning to be fully adapted to cloud computing by 2020, which is almost double the current rate. See what trends are causing SMBs to shift: http://bit.ly/1uYEsSt

3. Businesses hesitating to adopt a BYOD policy can still make the transition safely and securely by following these 5 tips: http://bit.ly/1t3uAaE

4. The future looks cloudy for the ECM industry. Learn what’s ahead for cloud technology in AIIM’s latest report: 

Don’t miss these upcoming events:

1. Our next Boot Camp will be held August 18-21. Learn more about all the new features of FileBound 7—from anywhere—in our online training course. Learn more and sign up here: http://bit.ly/1lkiELq

2. The second annual Upland User Conference was announced this week! Mark your calendars for April 27-30, 2015. The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family!

Texas Hospital reduces streamlines billing with FileBound

July 30, 2014
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FileBound was able to decrease the billing cycle of East Texas Medical Center EMS from two months to one week.

East Texas Medical Center EMS Significantly Reduces Billing Cycle with FileBound

Although highly efficient in all its medical services provided to patients, this organization was being held back by a manual system of handling trip tickets, Explanation of Benefits (EOB) processing, accounts receivables and membership drive management. As a result, trip tickets, which show details of each trip and service provided, were slow to reach billing. Printed trip tickets were regularly misplaced, delaying billing even more. In addition, the time-consuming manual tracking of EOBs impacted the organization’s ability to provide timely information to patients and insurers. The manual billing process that depended on data gathered from the manually processed trip tickets resulted in a 60-day accounts receivable cycle. On top of everything else, all of these manually performed operations required the organization to regularly hire a large number of temporary employees. The end result was a slow, expensive operation that was holding back the organization.

The Solution

The company adopted a FileBound platform to manage all its documents. Trip tickets, EOBs and membership forms are now scanned into the FileBound system and all workflow processes are managed by the system which provides tremendous savings of time and labor. The FileBound system was also configured so the company could OCR their EOBs. This resulted in information being immediately accessible, further streamlining the process. The organization now also uses FileBound to manage its annual membership drive to speed up information availability and follow-up.

FileBound Results

FileBound provided a complete solution that contains all the features and functions the client needed. The introduction of FileBound technology has cut their billing cycle from 60 days to one week. Trip tickets are now captured the day after creation and entered into the billing system within 48 hours. The three full-time employees who previously were manually managing each day’s batch of EOBs are no longer needed and have been deployed elsewhere in the company. The client felt that the FileBound solution was user-friendly and intuitive to all levels of users. The customer achieved a return-on-investment within just nine months due to the new, highly efficient EOB strategy and a reduced need for contract/temporary labor.

Document Management Industry Roundup: July 11, 2014

July 11, 2014
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It was a great week for FileBound and our partners! We hosted our Solution Architect training seminar and our summer BBQ.

What’s new in the industry this week:

1. This week, we were in Texas with Access Imaging Solutions at the Secretary of State Election Law Seminar!

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2. Attend our latest training seminar without leaving home. Our FileBound Certified Engineer (FBCE) Boot Camp provides personalized instruction, no matter where you’re located. Sign up here: http://bit.ly/1nflTYF

3. Our partner, Epson America, provided our Solution Architect training class with new printers for our 17 students, and helped make the seminar a success.

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4. BYOD policies don’t have to be so complicated. Here are five security precautions you no longer need to take: http://bit.ly/1qRNjVL

5. If you missed our June 12 webinar outlining the newest features of FileBound 7, view it on-demand at your convenience: http://bit.ly/1nflTYF

6. The FileBound team great time at our BBQ this week! Thomas Kernes and Blake Gilmore won our competitions with their ribs and pie. We were also glad to have our 18 trainees, president, and new VP of HR in attendance!

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Don’t miss these upcoming events:

Our partner, AIIM, will be hosting its annual Round the Lake Dinner Cruise on Tuesday, August 12, from 6 p.m.-9:30 p.m. Both users and vendors are welcome to enjoy a leisurely ride around Lake Washington while socializing with partners, colleagues, and friends. We hope you can attend! http://bit.ly/AIIMcruise

The second annual Upland User Conference was announced this week! Mark your calendars for April 27-30, 2015. The FileBound team will be there with the rest of the Upland Software family!

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FileBound Certified Engineer Boot Camp

July 9, 2014

 

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Attend our latest training seminar without leaving home. Our FileBound Certified Engineer Boot Camp provides personalized instruction, no matter where you’re located.

At FileBound, we understand that it isn’t always easy to be away from home, so we’re thrilled to introduce our first online technical training course. From July 28 to July 31, we’re offering FileBound Certified Engineer (FBCE) Boot Camp right from the comfort of your computer. You’ll get the same top-quality personalized instruction FileBound is known for without the discomfort of airline travel, hotel beds, and time away from your family.

FBCE Boot Camp covers:

  • How to access and use FileBound Central Installation
  • System components, including Internet Information Services (IIS) and document storage location
  • Troubleshooting the database, client access and website issues

Date: Monday, July 28 through Thursday, July 31

Time: 10 a.m. to 2 p.m. (Central) daily

Who should attend: FileBound implementation and support professionals who troubleshoot common FileBound issues

Students will be expected to participate in all of the sessions and successfully complete the course exam to earn FBCE certification. Registered attendees will also receive an invitation to an FBCE prep meeting on Monday, July 14, at 1 p.m. Central to ensure they get the most from their online training experience.

Click here for registration, pre-requisites, system requirements and additional details. If you have any questions, please contact your account manager.