Posts Tagged ‘BYOD’

Enterprise Content Management Industry Roundup: Nov. 28, 2014

November 26, 2014

 

Orange traffic cones are seen next to an icon of a laptop and text that reads "Signs of digital disruption."

AIIM’s John Mancini tackled the topic of digital disruption and how to spot it this week.

 

What’s new in the industry this week:

1. One in five organizations have no official BYOD policy. See all of AIIM President John Mancini’s 29 warning signs of digital disruption.

2. How can enterprise prepare for the future of the digital workplace if that future is unknown? Measure, learn and evolve and read six other tips to build the workplace for the future.

3. Companies should try to create customer-centric processes. Ditch the organizational chart and learn more tips from an expert.

Don’t miss these upcoming events:

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

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Enterprise Content Management Industry Roundup: Nov. 14, 2014

November 14, 2014
A hand holding a pen is shown working on a spreadsheet.

Data analysis and data security were two big topics in the industry this week.

What’s new in the industry this week:

  1. More than half of large enterprises are using public cloud solutions or plan to do so in the future for data analysis needs, according to a study by Gigaom Research. Learn what concerns senior management and leaders have for moving data to the cloud.
  1. More than 20 percent of data uploaded to the cloud is done in applications where vendors say they own the data. Learn other security threats from the Netskope survey and gain three tips for IT managers to keep control of their data.
  2. Saving money with a BYOD policy is dependent on how the program is implemented. See how different companies are managing their policies to cut back on costs.
  3. The legal, finance and HR departments are most resistant to going paperless, according to AIIM research. See what AIIM President John Mancini has to say about the intersection between paperless and legal concerns.

Don’t miss these upcoming events: 

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

Enterprise Content Management Industry Roundup: October 24, 2014

October 24, 2014

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What’s new in the industry this week:

  1. Almost half of employees not required to use a personal device at work are using their own devices without their boss’s knowledge, according to a survey. Read how this could impact businesses and data security.
  1. Even if going paperless doesn’t seem possible, using less paper certainly is. Learn four tips for going paper-light.
  1. Mobile devices and applications could improve government fieldwork. See how providing caseworkers with better access to data could improve outcomes for citizens.
  1. Government regulations could be used to increase cloud utilization in the health care industry. See what changes cloud and health care professionals recommended.

Don’t miss these upcoming events:

Senior Vice President of Technology at Upland Software and General Manager of FileBound, Sean Nathaniel, is joining Ovum for a webinar on reducing ECM complexity. Register for the November 12 event here.

Don’t miss us at the IOFM AP Conference West October 26-28 in Las Vegas, Nevada! Attend and learn how FileBound can revolutionize invoice processing. Learn more here. You can also register to join FileBound and Epson to learn about AP automation and receive a $10 casino chip during the conference.

Mark your calendars for April 27-30, 2015, and attend the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family.

The Impact of BYOD on Business

October 8, 2014

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Whether its BYOD or CYOD, employers and employees are embracing the benefits of policies that give them more flexibility. Employees are bringing their laptops and smartphones to enterprise and companies are seeing the benefits. But the benefits of this relatively new type of policy are not without their potential downfalls. Here are four important things to know about how BYOD policies impact business.

How mobile is the workforce?

Changes in technology have allowed for rapid change in how employees work. The mobile workforce is expected to reach 1.3 billion people – more than 35 percent of the total workforce – by 2015, according to IDC. Employees who are liberated to work outside their office, also known as the mobile workforce, are experiencing unprecedented flexibility thanks in large part to BYOD policies.

Millennials are the ones leading the embrace of BYOD policies, according to TrackVia. Almost seventy percent of this generation of employees says they bring outside applications to support their work. Only 30 percent of baby boomers say the same.

As a growing part of the workforce, responding to millennails’ mobile needs is smart business practice. A Cisco Internet Business Solutions Group survey found that the number of BYOD devices is expected to grow more than 100 percent between 2013 and 2016.

Efficiency for company

BYOD policies offer employees the most freedom in allowing them to work on the devices they want. Employees may be more comfortable with certain technology – in part because they use it in their personal life – or they may see benefits to working on the device that their employers don’t see.

The study by the Cisco Internet Business Solutions Group found that U.S. BYOD employees save 81 minutes per week using their own device. These employees also said they get more work done using their own laptops. About 20 percent say corporate devices lack functionality and about 25 percent say that they prefer the operating system on their own device, according to the study.

Cost savings are not guaranteed with a BYOD policy, especially if complications arise on employees’ devices. Hidden costs, such as making sure the IT department is properly staffed to aid these mobile workers, could reduce the economic benefits of saving the cost of providing employees with devices.

Impact on employees

While employees may appreciate certain aspects of being part of the mobile device-connected workforce, some employees do have concerns.

For example, 70 percent of employees are uncomfortable with remote wipes as a part of BYOD policy, but a remote wipe occurs once every three minutes. Businesses need to manage security concerns while respecting employee privacy. The same device with the company calendar could have family photos and other valued personal information.

BYOD policies could also have a negative impact on employees if they are not managed properly. More than 60 percent of IT professionals said in a survey they prefer the old system of defined hours and the guarantee of being unreachable during personal time. Half of these professionals also said that being so connected increased their stress. Companies should be careful to avoid burnt-out employees.

Security concerns

Security is also an important factor to consider in the age of the workforce that can connect to business information through several devices. Sensitive company information will always need to be protected – no matter the device involved. One survey found that 57 percent of IT executives said mobile clients and unmanaged devices was their top security concern. A separate survey found that a majority of the 4.5 million smartphones were lost or stolen in the U.S. last year didn’t have screen locks enabled.

Millennials, the demographic leading the transition to the more flexible workforce, may have a more lax view of corporate security than IT departments would prefer. Sixty percent say they aren’t concerned about using personal apps instead of corporate-approved apps, according to TrackVia. Another study found that 15 percent of employees think they have none or minimal responsibility to protect corporate data on their devices.

With so many companies and employees embracing BYOD policies and as technology continues to develop and provide opportunities outside the office, the mobile workforce will continue to grow.

CYOD: What you need to know

October 1, 2014
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CYOD is becoming the device policy of choice for many companies.

Though BYOD is beginning to dominate many industries, many organizations are implementing a similar but slightly different device use strategy — CYOD. A CYOD policy allows an IT department to provide employees the ability to choose from a set of specific, company-approved and issued devices. This still allows IT departments to maintain more control over data and security, but also provides employees with some freedom to use a device they’re comfortable with.  In many companies, it’s proven to be a successful compromise that allows employees the freedom to work as they please and IT departments the supervision necessary to protect company information. Below are a few points to consider when developing a CYOD policy for your organization:

Company Needs

A CYOD policy will be more limiting to employees than a BYOD policy. For some companies, this may not be much of an issue, but depending on employee needs, some may find a CYOD policy too restrictive to serve as a practical solution. Be sure the type of policy your business develops is tailored to the needs of your company and its employees, and allows them to work functionally.

Employee Satisfaction

BYOD is often popular with many employees, as it allows employees to use their personal devices for both work and recreational purposes, but it isn’t always popular with IT departments concerned about security. CYOD still ensures that employees can be comfortable with their device, while also providing the necessary protection for data. If employees are hesitant to transition away from BYOD, consider offering a wide variety of devices for them to choose from.

Monitoring Usage

Installation of personal apps that could compromise security or inhibit productivity can be much more easily monitored from company-owned devices IT has access to. Some companies reported huge rises in bandwidth after implementing a BYOD policy. A CYOD policy limits personal usage a bit more, and often encourages employees to focus more on work when using a company-owned device.

Security

Security concerns are often the primary reason organizations are hesitant to implement a BYOD policy. CYOD provides an additional layer of security, while still providing employees the capability to work outside the office with a device they’re comfortable with. Data is much more secure in a regulated environment.

Version Control 

Varying types of software, apps, and new updates can complicate usage and prevent employees and IT from remaining on the same page. Even apps that are available for several types of operating systems don’t always function the same across each one, especially after an update. This can be extremely challenging for IT departments to keep up with. Having only handful of updates to handle on a few select devices is much more seamless. If application and software differences have previously been a huge headache for your company, CYOD may limit difficulties that arise when new versions of software are released.

Cost

It will cost companies more to purchase devices for their employees rather than allow them to use what they already own. However, BYOD policies can create other unexpected costs for companies in the long-run, whereas most of CYOD policy costs will be upfront. Plan accordingly, and see which policy makes more sense for your company financially.

While some experts believe CYOD policies are the way of the future and may even make BYOD obsolete within the next year, they may not be right for every business. Be sure to thoroughly examine the unique needs of your organization before determining the type of policy it requires. You can even use online guides to help you weigh the most important factors and make the best business decision.

Enterprise Content Management Roundup: September 26, 2014

September 26, 2014
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Part of this week’s news takes a look at the 2015 electronic health records deadline. See how health care organizations are planning to reduce their reliance on paper records. 

What’s new in the industry this week:

  1. Recent research found that use of paper documents remains high in the health care industry, but nearly 80 percent of health care organizations are planning to use less in the future. Read which industries have switched to electronic documents and how that could change in the next two years.
  2. Developing a solid strategy is key when deciding to reorganize your IT department. Keep your resources available and employees productive with these tips for a smooth transition.
  3. Half of IT professionals surveyed say constant mobile connection leads to increased stress. Read about how a BYOD policy could prevent employees from unplugging, and eventually lead to burnout.
  4. Though many are often concerned that the growth of the software industry will eventually cost other companies jobs, a recent study shows that the software industry is actually creating more positions than it’s eliminating. Read how software developments have been positively impacting the economy since the 1990s.

What’s new with FileBound:

Gartner named Upland Software’s FileBound on the 2014 Magic Quadrant for ECM.

Don’t miss these upcoming events:

FileBound is sponsoring an AIIM Australasia webinar on October 22 on how a process-centric approach to enterprise content management can benefit businesses. Pay attention during the webinar and you could win $100! Register for the webinar here.

Don’t miss us at the IOFM AP Conference West October 26-28 in Las Vegas, Nevada! Attend and learn how FileBound can revolutionize invoice processing. Learn more here.

Mark your calendars for April 27-30, 2015, and attend the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family.

Avoid These BYOD Pitfalls

September 24, 2014
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Avoid these common BYOD risks that could jeopordize company data or employee privacy.

While implementing a BYOD policy can be extremely beneficial for many organizations, every company’s policy must be tailored to its individual needs in order to be successful. Failing to create a functional BYOD policy could ultimately cost your company more money and sacrifice the security of your data. Avoid these common mistakes when developing a BYOD policy for your organization:

  • Unclear Expectations

    • Employees should have an extremely clear understanding of what exactly their BYOD policy entails. Every employee should know their rights and restrictions, as well as the company’s. Lack of information often causes employees to use their devices in ways that could be harmful to the privacy of business data or their own personal information. Be sure all employees know what is acceptable behavior under the policy and what is not, and how they should proceed should they lose their data or their device.
  • Lack of Employee Privacy 
    • Whether employees truly lack privacy or simply feel they do, a device that they fear is exposing their personal information will likely be one they often avoid using. Especially with devices that track location, many employees feel they’re being too closely monitored by their employer and that their privacy is being invaded. Companies should try to strike a balance that allows employee information to be protected, while still allowing them the necessary accessibility to the information they need or want to use.
  • Unenforced Restrictions 
    • Policy regulations that aren’t strictly enforced are often seemingly nonexistent, and employees will be more likely to break them, perhaps without even realizing it. A lack of policy for protecting data will likely result in its vulnerability and ultimate breach. Once your IT department establishes necessary rules, be sure employee compliance is being monitored accordingly, and that employees are also informed of the consequences of violating regulations.
  • Balancing Security Measures
    • It can be difficult to draw a line between personal and professional use when it all occurs on one device. Should personal apps be prohibited on personal devices just because they aren’t work related? Rules and restrictions should be clear with employees, and finding a way to compromise use without compromising security is ideal. Geo-fencing is one of many ways some organizations are finding a happy medium for both IT departments and particpating employees.

While these tips may be helpful to developing a functional BYOD policy for your business, not every business is the same, and these recommendations may not be helpful or correct for every organization. Be sure to evaluate your company’s individual needs accordingly before making any decisions. You can even use online resources to help you better evaluate your company and its needs.

Enterprise Content Management Roundup: September 19, 2014

September 19, 2014
Certain popular backup methods to storing records, such as CDs, are now starting to deteriorate.

Certain popular backup methods to storing records, such as CDs, are now starting to deteriorate.

What’s new in the industry this week:

  1. Once a go-to medium for storing data, the CD has fallen out of style. Read about the life of a CD and why it’s so difficult to preserve their information.
  1. Security issues are a major concern for the government’s move to cloud technology, one federal CIO says. Read about how the defense industry will need to balance cloud and in-house information management.
  1. Some travelers are going to extra lengths to keep their information safe while they are on the road. Use encryption and learn more steps to prevent data breaches.
  1. Bring your own device, choose your own device, or corporate owned, personally enabled: Learn the difference between these mobile strategies to discover the options each one offers.

Don’t miss these upcoming events:

Our Director of Marketing, Jackie Risley, will be hosting a webinar with The Institute of Financial Operations on 9/23, discussing AP automation and analytics. Don’t miss it! Register here.

FileBound is sponsoring an AIIM Australasia webinar on October 22 on how a process-centric approach to enterprise content management can benefit businesses. Pay attention during the webinar and you could win $100! Register for the webinar here.

Don’t miss us at the IOFM AP Conference West October 26-28 in Las Vegas, Nevada! Attend and learn how FileBound can revolutionize invoice processing. Learn more here.

Mark your calendars for April 27-30, 2015, and attend the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family.

Four Benefits of a BYOD Policy

September 18, 2014
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A well-developed BYOD policy can provide many benefits to any organization.

As the world continues to go digital, more and more businesses are finding it most efficient — or even unavoidable — to implement a BYOD policy in the workplace. It often becomes easier for workers in a variety of industries to utilize their own tools for both work and personal purposes, and often more efficient for companies as well. Here are four of the biggest benefits organizations are able to take advantage of when implementing a BYOD policy:

  • Saving Money
    • Allowing your employees to use their own devices rather than purchasing additional phones and computers can save any company thousands of dollars every year. Since many employees may often prefer to use their own devices and do so whenever possible, many companies may even be wasting money by purchasing and providing devices that are rarely used. Work with a team to develop a policy that benefits both employees and the company’s bottom line in order to execute an effective, cost-saving strategy.
  • Allowing for flexibility 
    • Allowing employees to utilize their devices for professional and personal use allows employees to easily work from home or from a remote location when traveling. Important documents are never forgotten, and are easily accessible anytime they’re needed.
  • Supporting a mobile and cloud-focused IT strategy
    • A mobile and cloud-focused IT strategy streamlines the information sharing process for everyone. If IT can support the system and maintain its security, it can be an ideal situation for many organizations. Many IT departments are now becoming pro-BYOD with the right security policies in place.
  • Boosting productivity 
    • Employees are able to be more productive when using a device they are used to and comfortable with. Use of personal devices eliminates the clunky process of having to transfer files. Employees are able to keep all necessary tools in one place and customize devices to their preferred individual use.

While BYOD policies may be extremely beneficial for some organizations, they may not be right for every business. Weigh the pros and cons of implementing a policy in your organization. You can also find online templates to help jump-start your process of building a policy that’s functional and customized for your business needs.

 

Document Management Industry Roundup: September 5, 2014

September 5, 2014
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The next iOS update could be a huge hit with those working in BYOD organizations.

What’s new in the industry this week:

1. Changing and accelerating mobile technology is changing the way we work—when, where, and on what devices. See what ELC executives had to are saying about the future of mobile: http://bit.ly/1t5EIxy

2. As governments continue try to cut costs and improve economies, cloud computing has proved to be an effective and reliable data management solution for those struggling areas: http://bit.ly/WhhcCR

3. The best ECM solutions may not definitively solve problems, but are flexible and able to continuously shift to fit an organization’s changing needs: http://bit.ly/1qAvlpU

4. Dedicated Apple users are highly anticipating next week’s official iPhone 6 announcement. Here’s why the new phone and iOS 8 could be a huge hit with enterprise users working in BYOD environments: http://zd.net/1xgZelj

Don’t miss these upcoming events:

Our Director of Marketing, Jackie Risley, will be hosting a webinar with The Institute of Financial Operations on 9/23, discussing AP automation and analytics. Don’t miss it! Register here: 

Don’t miss us at the IOFM AP Conference West October 26-28 in Las Vegas, Nevada! Attend and learn how FileBound can revolutionize invoice processing.

Mark your calendars for April 27-30, 2015, and attend the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family.