Posts Tagged ‘data storage’

Document Management Industry Roundup: April 11, 2014

April 11, 2014

FileBound launched its redesigned website this week, and is searching for a new marketing specialist to join the Upland Software Team.

This week’s important resources:

1. Control is key for a successful shift into the cloud. Read how developing an Enterprise Architecture can help you navigate through the transition successfully.

2. Microsoft pulled its support for Windows XP today, and will no longer be providing security updates. Read more on what this means for current users.

3. Don’t forget to include mobile devices in your spring cleaning. Run updates, delete data, and follow these other tips for improving your devices’ capabilities.

4. Upland Software is looking for a Marketing Specialist to assist with content creation and product launch communications, along with other Upland marketing activities. If you have a passion for new technologies and are interested in being part of the Upland Team, click on our job listing for more information.

5. FileBound launched its redesigned website today. Take a tour of the new features, including our Knowledge Center.

In case you missed our latest blog:

Document preservation does not only include data storage, but also security that data will not be lost. Read more about the importance of proper preservation on our blog.

FileBound Testimonial: Maria – iDESS

July 31, 2013

“Bad information is one of the main problems in a company – it costs them at least 15% of their revenue”

Miss any essential document management industry news this week? We’ve got you covered! (August 27-30)

August 31, 2012

Legal offices are blazing the trail to the paperless office. What else is happening in the document management industry? Read on.

This week’s important resources:

1. Will Google rule the small-tablet market? “Android is a popular mobile OS brand, but it’s an engine and not the car. Nexus 7 is the shiny new car — a complete experience — at a reasonable price.”

2. American consumers don’t know what cloud computing is or how it works. “When asked what “the cloud” was, 29 percent said ‘a fluffy white thing’, whereas only 16 percent connected the phrase with a network used to store, access and share data across Internet-connected devices.”

3. MLB goes green with environmental data collection. “The system allows teams to crunch numbers related to stadium energy, water, waste and paper use. Data is now streaming in from most major league stadiums.”

4. Law firms see great opportunity in BYOD policies. “Users should understand what kind of data they can and can’t transmit on their tablets and smartphones and recognize the risks they take when using certain apps in certain situations.”

In case you missed our latest blog post:

Case study: The Missouri Department of Corrections benefits from FileBound’s accessibility and workflow.

Miss any essential document management industry news? We’ve got you covered! (August 13-17)

August 17, 2012

Is your data safe? Keep security in mind as you implement cloud computing services.

This week’s important resources:

1. Keep your cloud data safe! “As a Wired writer’s recent brush with hackers shows, there are plenty of ways for your cloud-based accounts — Amazon, Apple, Google — to be hacked.”

2. Why should your business go paperless? “Once you’re no longer printing and supporting your addictive filing habits, you can save money on paper, ink, folders and all those other stationery items you use for paper storage.”

3. What are the cloud’s most “over-hyped” terms? “But behind the hype there are significant benefits to some technologies in the cloud industry and some of the terms being floated around in the cloud are bigger buzzwords than others.”

4. Change the way you think about security in cloud transition. “Companies should also not be paralyzed by potential legal, security, and technical issues during the migration process in order to fully realize the potential of cloud computing, Grance urged.”

In case you missed our latest blog post:

The Verona Area School District implemented FileBound On-Demand to meet current needs, plus provide flexibility for future growth and demands!

Community Home Health Benefits From FileBound On-Demand Hosted Workflow Solution

July 25, 2012
Part of a larger organization, headquartered in Pennsylvania, Community Home Health of Claremore, Oklahoma, provides quality, compassionate care to those in the community facing illness and/or medical limitations. Through a wide range of programs, the company meets the needs of people of all ages by providing the latest medical technologies and hospice services.

Thanks to FileBound, Community Home Health has confidence in its AP processes, which enables employees to focus on providing quality health care.

The Problem

A busy medical care practice with limited staff, Community Home Health was deeply involved in providing quality service to patients. However, lack of a workable AP process and a viable electronic document management system caused the company to pay significant late charges to vendors.

On average, the company was sending out approximately 50 checks per week using a simple Quicken accounting program.

There was no purchase order system and four different people within the organization had the authority to order supplies. The CFO had no idea an order had been placed until the packing slip arrived in his mailbox. He would file the packing slip in one drawer of his desk.

When the invoices arrived, they were placed in another location. Because there was no clear system for matching up invoices and making payments in a timely manner, the company was often forced to pay late charges that were completely unnecessary.

The Solution

The first step in solving the problem was the adoption of a workflow solution that allowed certain specified users to approve purchase orders before orders are placed. Community Home Health personnel set due dates within the workflow module that assure payments

are made in time to avoid late charges. Through a hosted FileBound document management solution, the company is able to match up the PO, packing slips and invoices electronically, ultimately decreasing the time and hassle of paying invoices.

FileBound Results

Community Home Health has eliminated late fees from its AP process. The system is streamlined, organized and efficient. Because of FileBound, Community Home Health is able to have confidence in its AP process and continue focusing its energies on providing quality health care services to people in need.

Miss any essential document management industry news this week? We’ve got you covered! (May 7-11)

May 11, 2012

If you’ve been out of the loop this week, have no fear! FileBound is here with your weekly document management news roundup.

This week’s important resources:

1. Is it time for “cloud computing” to just be called “computing”? “…we may not even be using the term ‘cloud’ within the next five years – any and all forms of computing will be taking advantage of a mix of network and local resources.”

2. Does the future of document management lie in the cloud? See what Lee Bourke, CEO of FileBound Australia has to say!

3. Florida clerks anticipate savings with proposed paperless system. “Once completed, Weiss anticipates a paperless system would produce at least $1.5 million in annual savings for his agency, primarily in reducing the time-consuming labor of processing paperwork.”

4. All Copy Products offers new, comprehensive IT division for SMBs. “With partners like HP, Dell and Lenovo (IBM PC and laptop solutions), and FileBound, All Copy Products can expand and fulfill any technological needs in both hardware and software, as well as with desktop, laptop, mobile devices, network security measures, and the latest in virus and spam protection.”

Read our latest blog post, too:

Allegan County upgraded its existing document management system to FileBound for enterprise-wide rollout.

Miss any essential document management industry news this week? We’ve got you covered! (April 9-13)

April 13, 2012

Losing your mobile device doesn't have to be the end of the world. Read on to find out what you can do to protect yourself and your important data.

This week’s important resources:

1. Fire inspections go paperless. “Soon to vanish will be the three-page carbon copy forms used by Deputy Fire Marshal Mark Stonestreet and Fire Inspector Greg Hernandez.”

2. Blackberry use “up” in federal government, but others are catching up. “The fact remains that the BlackBerry, when hooked up to the enterprise server network, remains one of the most secure devices ever made.”

3. Will mobile device users have interest in a 13-inch tablet? “And looking forward, the hottest rumors focus on an iPad mini and a 7-inch tablet that would be Google’s next flagship mobile device. In short: Small is in, and big isn’t even part of the conversation.”

4. Losing a smartphone puts more at stake than a few phone numbers these days. Mobile devices often hold important data, so how can you prepare for the worst — a stolen or lost device? These “find my phone” apps can help:

Check out our latest blog post:

Doctors and employees at Alamo Asthma & Allergy have secure and immediate access to patient records with FileBound.