Posts Tagged ‘data’

Enterprise Content Management Industry Roundup: Jan. 2, 2015

January 2, 2015

photo of two men shaking hands with the overlay of a cloud icon with the text "Customer-centric cloud"

What’s new in the industry this week:

  1. Enterprises are using the cloud to better enable mobile workforces and better leverage data, according to a study. See what priorities enterprise have for cloud adoption.
  2. An increasing number of organizations don’t have a data classification scheme, according to a recent survey. See where companies are leaving their data at risk in the “2014 IT Security and Privacy Survey.”
  3. Computer network professionals can receive live training exercises to help prevent and mitigate cyber attacks. Learn more about the Michigan Cyber Range.

Don’t miss these upcoming events:

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

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The Importance of Analytics for AP Automation

December 10, 2014
An image reads "Webinar featuring Jackie Risley" on a blue background.

FileBound Marketing Director Jackie Risley discusses how analytics can add value to AP in a webinar.

 

AP can be overlooked as a strategic priority, Jackie Risley, director of FileBound marketing at Upland Software, says in a FileBound webinar.

So how can executives be convinced to look at AP more strategically?

The webinar, “Beyond Automation: How Predictive Analytics Add Value to AP,” demonstrates how analytics can raise the perception of the AP process.

“Analytics deliver real insight into your work processes so that you have real-time, actionable data,” she says.

Reporting looks backwards and looks at tactical items. Analytics looks toward the future and is more focused on strategy. For example, reporting will look at how many invoices have been processed in a certain time frame, while analytics will show opportunities to change.

“It’s much more than a visual representation of data that we normally see in tables,” Risley says.

AP automation technologies include workflow and capture. Mobile can also play a role in AP, Risley says, allowing employees to approve forms away from their computer in a BYOD environment.

Automation can have many benefits. Employees can be freed from tedious jobs, such as data entry, to focus on higher value tasks. Automation can help eliminate back logs and lead to fewer late payments.

But few organizations have fully automated their systems.

Less than 10 percent of organizations are highly automated, according to the Institute of Financial Operations 2014 AP Automation Study, meaning they receive less than 10 percent of their invoices on paper. Alternatively, almost 30 percent of organizations say that paper represents more than 90 percent of their invoices.

Analytics can help bring an executive on board to an AP automation project, Risley says. Showing the granular details can help increase the chances a project will be improved.

To learn more about the benefits of analytics and AP automation, watch our webinar.

Enterprise Content Management Industry Roundup: Nov. 14, 2014

November 14, 2014
A hand holding a pen is shown working on a spreadsheet.

Data analysis and data security were two big topics in the industry this week.

What’s new in the industry this week:

  1. More than half of large enterprises are using public cloud solutions or plan to do so in the future for data analysis needs, according to a study by Gigaom Research. Learn what concerns senior management and leaders have for moving data to the cloud.
  1. More than 20 percent of data uploaded to the cloud is done in applications where vendors say they own the data. Learn other security threats from the Netskope survey and gain three tips for IT managers to keep control of their data.
  2. Saving money with a BYOD policy is dependent on how the program is implemented. See how different companies are managing their policies to cut back on costs.
  3. The legal, finance and HR departments are most resistant to going paperless, according to AIIM research. See what AIIM President John Mancini has to say about the intersection between paperless and legal concerns.

Don’t miss these upcoming events: 

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

Enterprise Content Management Industry Roundup: Nov. 7, 2014

November 7, 2014

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What’s new in the industry this week:

  1. FileBound and hundreds of other businesses participated in World Paper Free Day on Nov. 6. FileBound participated by sharing tips about how to reduce paper on Twitter. More than 20 percent of organizations are increasing their paper consumption despite the benefits of going paperless, according to new research by AIIM released for World Paper Free Day. See what else you missed from Thursday’s World Paper Free Day.
  1. AIIM President John Mancini reflected on “Zombie Paper” – or turning paper into a digital asset, by scanning it, only to print the document again – in a blog for World Paper Free Day. AIIM’s study found that almost 20 percent of scanned documents were reprinted.
  1. What does it take to develop an Internet of Things application? See how pre-built platforms are helping some companies connect their devices to the Internet.
  1. Many consumers think that wearable health devices could boost average life expectancy by 10 years, according to a report by PricewaterhouseCoopers, but daily use of wearable devices is very low. Learn why one expert says improving the data the devices collect could lead to large-scale adoption.

Don’t miss these upcoming events: 

Senior Vice President of Technology at Upland Software and General Manager of FileBound, Sean Nathaniel, is joining Ovum for a webinar on reducing ECM complexity. Register for the Nov. 12 event here.

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

Three Things to Know for World Paper Free Day

November 5, 2014

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On Thursday, businesses around the world will stop using paper as part of AIIM’s World Paper Free Day.

AIIM notes that 300 million tons of paper are produced each year and 4 billion trees are cut down annually. If the entire world participated in World Paper Free Day about 11 million trees could be saved.

If you take the pledge, AIIM will make a donation to The Arbor Day Foundation, which inspires people to plant, nurture and celebrate trees. Like FileBound, the Arbor Day Foundation is headquartered in Nebraska. The first Arbor Day was celebrated in Nebraska.

Here are three things to know about reducing paper use in the office.

The Impact of Paper

According to the U.S. Environmental Protection Agency, paper is the biggest source of municipal solid waste in the country. The U.S. alone uses almost 70 million tons of paper and cardboard a year. Whole trees and other plants account for one-third of the materials used to make paper.

Why go paperless?

Enterprises of all sizes can benefit from going paperless, or even just reducing the amount of paper they use. Only a quarter of AIIM community members surveyed say they have a specific strategy to becoming a paperless office.

Businesses can save money on printing, photocopying, storage and labor by going paperless. For example, American Airlines says it will save about $1 million a year by giving flight attendants tablets instead of paper manuals.

Paper documents can be mishandled and hard to access remotely. Almost half of AIIM respondents say the time spent entering data, searching for copies and filing was one of the biggest issues caused by paper-based processes in their organizations. The inability to monitor paper-based workflows is also problematic, respondents said.

Tips for Reducing Paper

One way to successfully reduce paper use is to involve management, AIIM says. Half of respondents in an AIIM survey say they used so much paper because of a lack of mandates or initiatives to reduce it from management. Employees can also cut back on paper by using technology in meetings, where research found that 60 percent of respondents were using paper copies.

Reducing paper use doesn’t stop after World Paper Free Day. Taking a few steps can continue your business’s paper use. For example, measure how many pages each employee is printing or make it more difficult to print my removing printers from employees’ desks. If going paperless sounds out of reach for the moment, consider becoming a paper-light office.

Think about ways to take World Paper Free Day home, such as setting aside dedicated time to scan documents and creating a personal digital workflow to manage documents.

“Enough is enough – it is 2014 and we are still drowning in unnecessary paper, at home and at work,” AIIM President John Mancini said in a press release.

Love Process Automation? Six Areas you can Automate to Make Life Easier

October 28, 2014

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Whether it’s accounts payable automation or workflow automation, those who use enterprise content management systems are already familiar with the benefits of automation. The industry is growing and reaching more businesses and consumers. Internet of Things devices are expected to account for 9 billion connections by 2018, according to BI Intelligence estimates.

Here are six areas where automated processes could make your life easier, both in and out of the office.

Internet of Things at Home

Everyday home objects from refrigerators to lamps are being connected to the Internet. Home entertainment system can also be automated. For example, televisions, audio systems and lighting can be programmed and adjusted to fit a homeowner’s needs. A special egg carton will even remind shoppers when it is time to buy more eggs.

On the Road

Autonomous vehicles could make up a significant portion of road traffic in the future. The National Highway Traffic Safety Administration has created a policy that includes recommendations about the regulation and licensing of autonomous vehicles. The Internet of Things can help drivers themselves, too. Sensors in parking facilities can be used to help drivers learn when parking spots are available and sensors in buses are being used to help improve maintenance.

Security

Security is at the forefront of consumers’ minds. For example, consumers were more willing to pay for a smart smoke alarm than a smart refrigerator, according to a report by Acquity. Security cameras allow for the monitoring of property through a smartphone. Phones can also be used to lock and unlock doors.

The elderly in particular can benefit from the security features of home automation. For example, seniors can receive help with the push of a button and be connected to emergency help. Seniors could also use the security cameras to check who is at a door without having to get up and check.

Health care 

The health care industry is one area that could benefit from automation. For example, automating patient data collection and analysis can save doctors’ timePill bottles can tell patients when they miss a dose by either glowing or sending them a text message. Heart implant defibrillators can send information to a doctor if it has wireless capability.

Sports

Internet-connected sensors are also being used for sports. One company has made devices that attach to baseball bats and can measure the bat’s swing speed and the angle. The company’s CEO told Computerworld he believes that one-day sports sensors will be everywhere and provide a stream of information for coaches and athletes. Other researchers are hoping to use sensors to alert coaches or parents when an athlete receives a concussion.

Travel

Travelers could one day benefit from security lines that tell travelers how long the wait is and from an auto-rebooking system that determine if a traveler will miss their flight based on their GPS, thanks to the ability to be connected to the Internet. For example, at Austin-Bergstrom International Airport, a system monitors Wi-Fi connected devices to measure how long it takes for a device to move through security. A screen with wait times is posted near the security checkpoint. The data doesn’t just help travelers move through the line faster, the information can help airlines and the Transportation Security Administration to decrease wait times.

Enterprise Content Management Industry Roundup: October 24, 2014

October 24, 2014

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What’s new in the industry this week:

  1. Almost half of employees not required to use a personal device at work are using their own devices without their boss’s knowledge, according to a survey. Read how this could impact businesses and data security.
  1. Even if going paperless doesn’t seem possible, using less paper certainly is. Learn four tips for going paper-light.
  1. Mobile devices and applications could improve government fieldwork. See how providing caseworkers with better access to data could improve outcomes for citizens.
  1. Government regulations could be used to increase cloud utilization in the health care industry. See what changes cloud and health care professionals recommended.

Don’t miss these upcoming events:

Senior Vice President of Technology at Upland Software and General Manager of FileBound, Sean Nathaniel, is joining Ovum for a webinar on reducing ECM complexity. Register for the November 12 event here.

Don’t miss us at the IOFM AP Conference West October 26-28 in Las Vegas, Nevada! Attend and learn how FileBound can revolutionize invoice processing. Learn more here. You can also register to join FileBound and Epson to learn about AP automation and receive a $10 casino chip during the conference.

Mark your calendars for April 27-30, 2015, and attend the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family.

Enterprise Content Management Roundup: September 19, 2014

September 19, 2014
Certain popular backup methods to storing records, such as CDs, are now starting to deteriorate.

Certain popular backup methods to storing records, such as CDs, are now starting to deteriorate.

What’s new in the industry this week:

  1. Once a go-to medium for storing data, the CD has fallen out of style. Read about the life of a CD and why it’s so difficult to preserve their information.
  1. Security issues are a major concern for the government’s move to cloud technology, one federal CIO says. Read about how the defense industry will need to balance cloud and in-house information management.
  1. Some travelers are going to extra lengths to keep their information safe while they are on the road. Use encryption and learn more steps to prevent data breaches.
  1. Bring your own device, choose your own device, or corporate owned, personally enabled: Learn the difference between these mobile strategies to discover the options each one offers.

Don’t miss these upcoming events:

Our Director of Marketing, Jackie Risley, will be hosting a webinar with The Institute of Financial Operations on 9/23, discussing AP automation and analytics. Don’t miss it! Register here.

FileBound is sponsoring an AIIM Australasia webinar on October 22 on how a process-centric approach to enterprise content management can benefit businesses. Pay attention during the webinar and you could win $100! Register for the webinar here.

Don’t miss us at the IOFM AP Conference West October 26-28 in Las Vegas, Nevada! Attend and learn how FileBound can revolutionize invoice processing. Learn more here.

Mark your calendars for April 27-30, 2015, and attend the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family.

Document Management Industry Roundup: August 1, 2014

August 1, 2014
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A Chicago hospital was able to use FileBound to go paperless while still maintaining record security.

What’s new in the industry this week:

1. Our partner AIIM just released a new whitepaper detailing a potential new law that could be a major opportunity for cloud providers. Read the whitepaper here: http://bit.ly/1uLgpdy

2. Don’t believe the misconception that the cloud is only for big businesses. Small and mid-sized businesses are now thing growth and expansion to cloud computing: http://ubm.io/URakvu

What’s new with FileBound this week:

1. We’re proud to announce we were a finalist for a 2014 Stratus Award for Software as a Service of the Year! The Business Intelligence Group’s Stratus Award recognizes companies making a difference in the world of cloud computing. Learn more about the winners and finalists here: http://bit.ly/CloudCompanies

Learn more about the Stratus Awards here: http://bigawards.org/

2. A Chicago hospital was able to utilize the cloud and go paperless while still maintaining essential record privacy. See how FileBound helped make the transition possible: http://bit.ly/1tDMLp7

3. Our team enjoyed Husker Fan Day at our office this afternoon! We all wore our favorite red attire, enjoyed some great BBQ, and welcomed our two newest employees, Jen and Tom, into the FileBound family.

husker 1

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Don’t miss these upcoming events:

1. Our next Boot Camp will be held August 18-21. Learn more about all the new features of FileBound 7—from anywhere—in our online training course. Learn more and sign up here: http://bit.ly/1lkiELq

2. Our partner, AIIM, will be hosting its annual Round the Lake Dinner Cruise on Tuesday, August 12, from 6 p.m.-9:30 p.m. Both users and vendors are welcome to enjoy a leisurely ride around Lake Washington while socializing with partners, colleagues, and friends. We hope you can attend! http://bit.ly/AIIMcruise

3. The second annual Upland User Conference was announced this week! Mark your calendars for April 27-30, 2015. The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family!

Document Management Industry Roundup: June 20, 2014

June 20, 2014
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Cloud computing and the shift to SaaS-based services were popular topics in the industry this week.

What’s new in the industry this week:

1. More organizations are choosing SaaS-based ECM services as they begin to move more of their data into the cloud. See what else is causing the shift from on-premise management: http://bit.ly/1ngTr5Z 

2. Our partner, AIIM, has just expanded its organization to a new chapter in India. Visit their Facebook page to learn more about their recent launch: http://on.fb.me/TetI4S

3. Looking to upgrade your smartphone? See how these top-sellers stack up against each other: http://on.mash.to/1irMLEB

4. Our partner, CDW, put together this great infographic with some of the latest stats in the world of cloud. See why we’re excited about the shift to cloud: http://bit.ly/1w3Cj92

5. Not every BYOD policy is created equal, nor should it be. Build one that works for your company, with the needs of your business and employees in mind: http://ubm.io/T82Mnr

Don’t miss these upcoming events:

Our partner, AIIM, will be hosting its annual Round the Lake Dinner Cruise on Tuesday, August 12, from 6 p.m.-9:30 p.m. Both users and vendors are welcome to enjoy a leisurely ride around Lake Washington while socializing with partners, colleagues, and friends. We hope you can attend! http://bit.ly/AIIMcruise

Sign up for our FileBound Solution Architect Boot Camp and learn how you can use FileBound to build a complete business solution to your workflow needs. Contact your account manager to sign up for and learn more information about our  course:

  • Monday, July 7 – Thursday, July 10
  • 8:30 a.m. – 5 p.m. daily (lunch and refreshments provided)
  • FileBound by Upland, 1701 Cushman Dr., Lincoln, NE