Posts Tagged ‘digitize’

Document Management Industry Roundup: August 30, 2013

August 30, 2013


This week’s important resources:

When this clerk’s office realized the paperwork of 10 cases (3,000 to 4,000 sheets of paper per case) could fill an entire file cabinet, paperless became a necessity.

Bring Your Own App is said to be at the stage BYOD was at 3 years ago – do you see it as something your organization will adopt in the future?

Another county is digitizing its documents, this one in Minnesota. Has your county gone paperless yet?

No matter what project, whether it’s implementing ECM or something else, it’s important to focus on these three things:

In case you missed our latest blog:

Serving a global market, this marketing company couldn’t afford to continue using a multi-location filing system.

Midwest-based agriculture marketing company serving a global market

August 28, 2013
With over  employees, this ag marketing company couldn't afford to waste time by not managing their documents electronically.

Serving a global market, this ag marketing company couldn’t afford to waste time by not adopting a document management solution.

Faced with growing demand for the over 100 products the company provides, as well as the paperwork and documentation involved in contracting and accounting transactions, this century-old company realized that the old way of doing business simply wasn’t measuring up. They began to look for innovative ways to manage, secure and distribute the documents and information that supported this ever-growing base of business. Ultimately, the decision was made to implement a FileBound® On-DemandTM document management solution to meet their needs.

Customer Profile

A Midwest-based ag marketing company serving a global market. They are one of the top 100 privately held corporations in the U.S. in size and most recently reported annual revenues in excess of 4 billion. They also have over 500 employees located in 65 facilities.

Business Challenge

The company was using a paper-based filing system and finding it increasing hard to meet the needs of the organization and control costs at the same time. A primary issue involved the inconsistency of processes across the organization, which were leading to errors, delays in access to information, run away costs and scalability issues. Documents were stored in different locations using different filing methods making access difficult and costly.


A FileBound On-Demand hosted solution was quickly provisioned and implemented to meet their document management needs. With the system in place, large volumes of mainframe printouts were eliminated by automatically reproducing them as images and storing them on the system. This not only reduced the cost of creating and distributing the paper reports but also provided secure, instant access to any user that needed them, regardless of their location. The system also allowed the company to implement processes for contract approvals using the integrated workflow tools. FileBound also allowed them to develop document management standards across the enterprise for addressing user access rights, document approval rules, and document retention. The company was able to integrate document searching from within their IBM AS400 based core business applications. This allowed for seamless document access from within user interfaces that users were already familiar with, which resulted in minimal training and quick adoption.

Miss any essential document management industry news this week? We’ve got you covered! (March 19-23)

March 23, 2012

Are emails public record? How about social networking messages? Read on to find out more about what you're sharing.

This week’s important resources:

1. Social security checks will go entirely paperless in 2013. “Most Social Security and Supplemental Security Income payments (about 90 percent) are already distributed electronically.”

2. Nashua, NH, city clerk says emails, tweets, and Facebook are all part of public record. “Governments are still trying to get their heads around how to manage email and social media,” he said. “There’s a whole realm of records people haven’t even started to address.”

3. Have the days of full bookshelves, CDs, and DVDs given way to the cloud? “The digitization of our lives is exploding: Last year, music downloads surpassed CD sales for the first time; e-books went from novelties to a billion-dollar market in a flash; and streaming is becoming the preferred way to take in films and TV shows.”

4. Caution in the cloud. “We want all of our employees, wherever they are, whenever they need it, to be able to access the information they need. We also wanted to know that it’s backed-up, so that we’re always ready to help family members and serve those survivors.”

Check out our latest blog post, too:

RE/MAX, LLC implemented a FileBound solution that allows the company to grow and stay ahead of its competition.