Posts Tagged ‘document management solutions’

Document Management Industry Roundup: August 23, 2013

August 23, 2013
Give yourself a hand for a hard week at work. But first, take a look at this week's latest news.

Give yourself a hand for a hard week at work. But first, take a look at this week’s latest news.

This week’s important resources:

1. Is the paperless office a reality yet? Take a look at this online debate ZD Net had on the topic. Which side do you favor?

2. Do you agree that product and service organizations differ in how knowledge management is addressed and carried out?

3. It’s important to prepare students for the future, something paperless will be part of. Do you think programs like this allow students to be prepared for the technology they’ll have to use in the workforce?

4. How has BYOD affected mobile trends? The ITProPortal podcast answers this, along with other outcomes of adopting BYOD.

In case you missed our latest blog:

How do invoice errors cost your organization? Find out the impact they have on the bottom line and how FileBound can reduce them in our latest blog.

Document Management Industry Roundup: August 16, 2013

August 16, 2013
Before you start to relax for the weekend, catch up on document management and tech news with our industry roundup.

Before you start to relax for the weekend, catch up on this week’s document management news with our industry roundup.

This week’s important resources:

1.  How should the Internet of Things work? In a perfectly efficient world, your devices will work for you, instead of the other way around. Find out about the upcoming “age of inference” in technology and how it will change how we use devices.

2.  How much can going paperless save an organization? This district irrigation board realized they could save $1,800 if their board meetings went paperless.

3. What does big data have to do with baseball? Brian Kingrey used big data to win an online baseball competition, despite having no experience. Find out what lessons this can teach your organization about business.

4.  How much of your daily work would you still be able to do without a computer? Take a look at how much they’ve changed offices:

In case you missed our latest blog:

“We selected FileBound because of its functionality and cost. We liked the fact that it was customizable for each department—the DA, the county board, social services—they could all use FileBound.” – Holly Tanner, County Clerk of Columbia County. Found of more about FileBound’s work with the Clerk’s Office of Columbia County in our latest blog post.

Colorado Judicial System

August 7, 2013
FileBound helped the Colorado Judicial System implement the Electronic Dockets, which helped increase productivity.

FileBound helped the Colorado Judicial System implement Virtual Dockets, an easy way to increase productivity.

The Colorado courts found themselves over extended in trial proceedings that required an ever increasing amount of manual labor that was in short supply with the result being increasing costs and decreased process flow. The FileBound Document Management Solution solves these issues by creating a paperless court environment using an innovative Virtual Docket that provides ease of use and increased productivity.

The Problem

As the Colorado Court’s pilot project for a virtual docket, this county judicial system  was responsible for transferring their entire system over to a paperless system. The judicial process requires accurate court files, up-to-date motions, and daily transactions between counsels to be presented to the judge in a complete file for review before proceeding. In the former paper based system, the clerk’s office maintained the trial docket of cases for the judges. They received all incoming paperwork from the District Attorney, Public Defender and Private Bar offices and filed them with appropriate cases. This daily process was very labor-intensive and slow and involved many filing and re-filing of cases. It also provided for human error in allowing documents to be misplaced, lost, or misfiled and required multiple paper copies to be printed for each party involved. Overall it created inefficiencies in the judicial process.

The Solution

In creating an electronic solution for the courts, one of the biggest challenges was designing a process that was easy to use, reliable, and efficient enough to quickly gain buy in from the judges. FileBound created the winning strategy by designing a Virtual Docket. This electronic version of the trial docket allowed judges immediate access to all cases and documents on a computer. By logging in, they could view all files, pending motions, and case decisions as they were made. Clerks can log in and update cases as needed, giving Judges access to cases anytime, anywhere. And with a secure connection, password sensitive access, and documents stored on in-house resources the Judges were comfortable with the security of the solution.

FileBound Results

The largest benefit the court has seen is the unification of the trial court process. Incorporating all processes into one system, gives the judges continual access to the latest information in the cases they oversee. It has streamlined the trial process for all parties involved and created a more efficient system. It provides instant retrieval of archived records and has eliminated the hassle of managing paper files and documents.

Document Management Industry Roundup: March 29, 2013

March 29, 2013
Catch up on the latest in document management news with our weekly industry roundup.

Catch up on the latest in document management news with our weekly industry roundup.

This week’s important resources:

1. Only one-tenth of SMBs that could benefit from BYOD use it to its full potential.

2. BPM has been fragmented into solutions for specific business requirements. Which solution matches your needs best?

3. How do you make sure your site is optimized for mobile?  See how Facebook addressed the problem.

4. When you’re looking at or explaining cloud computing, do you use the 5-3-2 Principle?

In case you missed our latest blog:

Going green isn’t enough of a reason to go paperless? Find out how it helps your business and the environment.

Document Management Industry Roundup March 15, 2013

March 14, 2013
Find out what you might have missed this week in document management.

Find out what you might have missed this week in document management.

This week’s important resources:

1. Some countries are more cloud-friendly than others. Find out if you live in one of the top countries for cloud computing.

2. FileBound 6.5’s office automation solutions are both innovative and simple to use.

3. Mobile access to content is important, but keeping the content secure is also vital.

4. After years of spending $4,400 annually on city council packets, Temple Terrace, FL made the move to paperless.

In case you missed our latest blog:

With 1,200-2,000 AP invoices sent in per day, RDO needed both an effective and efficient document management solution.

Here are the week’s essential Document Management Industry news that you might have missed. (October 4 – October 8)

October 8, 2010

This week’s important news:

  1. International leader Oce Announces Enhancements of its CaseData ASP Document Review System [INDUSTRY]
  2. Document Management Roll-up: Is Compliance Overrated in the Era of Social Media and Collaboration? [INDUSTRY]
  3. Xerox Commissioned Survey: 81% Of GCC businesses to Increase Document Management Budgets in 2011 [WOW]
  4. AIIM: State of Enterprise Content Management (#ECM) 2010 [VIA @CMSWIRE] [INDUSTRY]
  5. Who made it into the Sharepoint Influencer50? Follow the link to check it out! http:// #ECM #SharePoint [INDUSTRY]

And some Document Management [FACTS] to keep in mind:

  • Professionals spend 5 – 15 percent of their time reading information and content, but up to 50 percent looking for it. [FACT]
  • Recent study showed 15% of respondents said that they are planning on implementing an ECM system for the first time [STUDY]
  • A recent study revealed only 11% of IT Professionals consider ‘Pricing’ to be the primary factor affecting their IT purchase decision. #ECM [FACT]

Check back each Friday for the top document management news of the week.