Posts Tagged ‘enterprise’

Enterprise Content Management Industry Roundup: Nov. 14, 2014

November 14, 2014
A hand holding a pen is shown working on a spreadsheet.

Data analysis and data security were two big topics in the industry this week.

What’s new in the industry this week:

  1. More than half of large enterprises are using public cloud solutions or plan to do so in the future for data analysis needs, according to a study by Gigaom Research. Learn what concerns senior management and leaders have for moving data to the cloud.
  1. More than 20 percent of data uploaded to the cloud is done in applications where vendors say they own the data. Learn other security threats from the Netskope survey and gain three tips for IT managers to keep control of their data.
  2. Saving money with a BYOD policy is dependent on how the program is implemented. See how different companies are managing their policies to cut back on costs.
  3. The legal, finance and HR departments are most resistant to going paperless, according to AIIM research. See what AIIM President John Mancini has to say about the intersection between paperless and legal concerns.

Don’t miss these upcoming events: 

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

Three Things to Know for World Paper Free Day

November 5, 2014



On Thursday, businesses around the world will stop using paper as part of AIIM’s World Paper Free Day.

AIIM notes that 300 million tons of paper are produced each year and 4 billion trees are cut down annually. If the entire world participated in World Paper Free Day about 11 million trees could be saved.

If you take the pledge, AIIM will make a donation to The Arbor Day Foundation, which inspires people to plant, nurture and celebrate trees. Like FileBound, the Arbor Day Foundation is headquartered in Nebraska. The first Arbor Day was celebrated in Nebraska.

Here are three things to know about reducing paper use in the office.

The Impact of Paper

According to the U.S. Environmental Protection Agency, paper is the biggest source of municipal solid waste in the country. The U.S. alone uses almost 70 million tons of paper and cardboard a year. Whole trees and other plants account for one-third of the materials used to make paper.

Why go paperless?

Enterprises of all sizes can benefit from going paperless, or even just reducing the amount of paper they use. Only a quarter of AIIM community members surveyed say they have a specific strategy to becoming a paperless office.

Businesses can save money on printing, photocopying, storage and labor by going paperless. For example, American Airlines says it will save about $1 million a year by giving flight attendants tablets instead of paper manuals.

Paper documents can be mishandled and hard to access remotely. Almost half of AIIM respondents say the time spent entering data, searching for copies and filing was one of the biggest issues caused by paper-based processes in their organizations. The inability to monitor paper-based workflows is also problematic, respondents said.

Tips for Reducing Paper

One way to successfully reduce paper use is to involve management, AIIM says. Half of respondents in an AIIM survey say they used so much paper because of a lack of mandates or initiatives to reduce it from management. Employees can also cut back on paper by using technology in meetings, where research found that 60 percent of respondents were using paper copies.

Reducing paper use doesn’t stop after World Paper Free Day. Taking a few steps can continue your business’s paper use. For example, measure how many pages each employee is printing or make it more difficult to print my removing printers from employees’ desks. If going paperless sounds out of reach for the moment, consider becoming a paper-light office.

Think about ways to take World Paper Free Day home, such as setting aside dedicated time to scan documents and creating a personal digital workflow to manage documents.

“Enough is enough – it is 2014 and we are still drowning in unnecessary paper, at home and at work,” AIIM President John Mancini said in a press release.

Document Management Industry Roundup: September 5, 2014

September 5, 2014

The next iOS update could be a huge hit with those working in BYOD organizations.

What’s new in the industry this week:

1. Changing and accelerating mobile technology is changing the way we work—when, where, and on what devices. See what ELC executives had to are saying about the future of mobile:

2. As governments continue try to cut costs and improve economies, cloud computing has proved to be an effective and reliable data management solution for those struggling areas:

3. The best ECM solutions may not definitively solve problems, but are flexible and able to continuously shift to fit an organization’s changing needs:

4. Dedicated Apple users are highly anticipating next week’s official iPhone 6 announcement. Here’s why the new phone and iOS 8 could be a huge hit with enterprise users working in BYOD environments:

Don’t miss these upcoming events:

Our Director of Marketing, Jackie Risley, will be hosting a webinar with The Institute of Financial Operations on 9/23, discussing AP automation and analytics. Don’t miss it! Register here: 

Don’t miss us at the IOFM AP Conference West October 26-28 in Las Vegas, Nevada! Attend and learn how FileBound can revolutionize invoice processing.

Mark your calendars for April 27-30, 2015, and attend the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Fla., at Disney’s Beach and Yacht Club with the rest of the Upland Software family.

Using Analytics Dashboards for Better Decision-Making

June 4, 2014

FileBound delivers detailed and meaningful analytics for all processes without queries or required technical skills. Watch the video below to learn more about how the new and improved Dashboards on FileBound 7 will save you time while still providing you with the valuable data you need to make better business decisions.

Document Management Industry Roundup: May 23, 2014

May 23, 2014

FileBound 7 was released this week, and we’re hosting a webinar to introduce all its new features.

What’s new in the industry this week:

1. Though FileBound data was not affected by Heartbleed, many others are still feeling the repercussions of the bug. Get the latest information on the security glitch:

2. Microsoft’s latest device doubles as both a laptop and a tablet. Here are seven things you should know about the new Surface Pro 3:

3. In addition to preserving the environment and saving trees, going paperless in your office can help you keep more organized and efficient. Here are 10 great reasons do away with paper at work:

4. Our General Manager and VP of Tech at Upland Software, Sean Nathaniel, was featured in The Institute of Financial Operations’ Q2 report. See what he had to say about growing trends in AP automation: 

5. FileBound 7 was officially released this week! If you haven’t yet had a chance, take a look at all the great new features: 

Where FileBound was this week:

We were at the AP & P2P Leadership Conference this week in Lake Buena Vista, Fla. We gave away some sunscreen and another Epson scanner! We think our booth representatives had a little too much fun.




Don’t miss these upcoming events:

If you’re interested in learning more about all of FileBound 7’s new features, we’re hosting a webinar and giving an in-depth overview of all the upgrades. Join us on either June 3 or June 12: 

Announcing FileBound 7 Webinar

May 21, 2014

We’ll be hosting a webinar next month, sharing all the latest updates in FileBound 7.

FileBound 7 was officially released this week. Our upcoming webinar will be exploring all the newly added features, including new workflow functionality, analytics tools, an updated Forms Portal, seamless BYOD capability, and a fresh interface. If you’re interested at a more in-depth look at the latest updates, attend our free live webinar on either June 3 or June 12:

If you’d like to sign up, talk to your Account Manager.

Case Study: ASA

May 14, 2014

FileBound was able to help the ASA manage more than 350,000 documents on a tight budget.

ASA sought a solution to manage the 350,000 plus documents associated with their membership files, both active and inactive. These files contain membership applications, annual renewals, continuing education documents, and professional certifications. This paper-based filing process was labor intensive and created challenges when responding to the needs of both Society members and employees. In addition, it was becoming difficult finding space to store the growing number of files.

The Solution

The Priton Group (TPG) worked with ASA to develop a document imaging solution to meet the goals of the Society. The system not only had to provide an easy means for scanning, storing and retrieving information, but it also had to fit within their budget. Ultimately, they selected FileBound® Express™. FileBound Express is an appliance based document management system that simply attaches to the network to provide an instant document management solution. To create a complete solution, ASA wanted to scan all of its back file member files into the system. However, the thought of indexing 350,000 pages was overwhelming. TPG designed a scan process using bar-coded sheets containing all index information. These sheets were automatically created using information from an existing database. As a result, ASA was able to scan and automatically process the documents without the need to manually index the pages.

FileBound Results

Document access has been greatly enhanced and FileBound’s feature-rich security module secures access to information. All membership data and images are backed up to their network, ensuring the information will always be available. FileBound has saved us time, money and valuable office space.

2014 Partner Conference Roundup: May 2, 2014

May 2, 2014

If you weren’t able to attend our annual partner conference this past week, we’ve got a recap of everything you missed here, including a few of our most informative #FBCON14 tweets:

Sunday, April 27: Welcome and registration 

FileBound conference attendees were warmly welcomed upon arrival on Sunday night. After registration, conference-goers were able to enjoy a welcome dinner, some socializing time, and Fort Lauderdale’s beautiful weather.

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Monday, April 28: Sessions 

Upland Software President, Ludwig Melik, and Upland’s VP of Tech and FileBound’s General Manager, Sean Nathaniel, kicked off the start of the conference Monday morning with a great opening session. Sessions continued all day, and attendees got a sneak preview of FileBound’s latest enhancements, new workflow additions, and forms functionalities.

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Tuesday, April 29: Sally Hogshead speaks

Keynote speaker and renowned author, Sally Hogshead, was the hit of the conference. Sally shared her expertise on fascination in the business world, and how conference attendees could use it to improve their sales and relationships with clients. Sessions continued this day, and special sessions were offered for both technical and marketing professionals.

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Wednesday, April 30: Advanced Workflow Workshop

Though most of the conference wrapped up Tuesday afternoon, some conference-goers elected to stay an extra day and attend the Advanced Workflow Workshop, led by Kyle Petsch. The workshop built on the skills taught in the Basic Workflow training sessions, and attendees were able to learn how to better store and retrieve data within workflow processes.

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We’d like to extend a special thanks to everyone who made this year’s conference possible. We hope to see everyone again next year!

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Document Management Industry Roundup: January 3, 2014

January 3, 2014
This week's industry round up is all about goals and moving forward in 2014. Take a look to see how your organization could benefit.

This week’s industry round up is all about goals and moving forward in 2014. Take a look to see how your organization could benefit.

This week’s important resources:

1. We’ve shared the cloud predictions for 2014, but what about enterprise IT? Security will be a big factor next year.

2. Is one of your resolutions for 2014 to be more fit? Find out how fitness goals relate to information governance. It may seem like a stretch, but they have the same basics.

3. How can schools take advantage of the cloud? Take a look at the various approaches New York area schools are taking to give students more learning opportunities.

4. Our partners and resellers are a large part of our success. We’re excited for 2014 with ISSI!

Document Management Industry Roundup: September 27, 2013

September 27, 2013
It's time for the weekly roundup! Find out what you might have missed this week in industry news.

It’s time for the weekly roundup! Find out what you might have missed this week in industry news.

This week’s important resources:

1. World Paper Free Day is in one month! To prepare, we’re brainstorming great tips for AIIM’s new contest.  Be sure to submit your own tips on how to reduce paper in your workday too.

2. Fourteen county circuit clerk offices in West Virginia are going paperless, including Ohio County. “This is going to totally change the course of history in the court system in West Virginia.”

3. Do you know the history of cloud computing? Find out this, and learn about the impact the cloud has had on enterprise software.

4. Cloud computing has reached the point of adoption where the government is using it. Find out why and how the government is taking advantage of its offerings.

In case you missed our blog:

SEK was able to reduce it’s processing time from weeks down to minutes from the field with the help of FileBound. Find out how FileBound On Demand made this student assessment organization more efficient.