Posts Tagged ‘file storage’

Case Study: ASA

May 14, 2014

FileBound was able to help the ASA manage more than 350,000 documents on a tight budget.

ASA sought a solution to manage the 350,000 plus documents associated with their membership files, both active and inactive. These files contain membership applications, annual renewals, continuing education documents, and professional certifications. This paper-based filing process was labor intensive and created challenges when responding to the needs of both Society members and employees. In addition, it was becoming difficult finding space to store the growing number of files.

The Solution

The Priton Group (TPG) worked with ASA to develop a document imaging solution to meet the goals of the Society. The system not only had to provide an easy means for scanning, storing and retrieving information, but it also had to fit within their budget. Ultimately, they selected FileBound® Express™. FileBound Express is an appliance based document management system that simply attaches to the network to provide an instant document management solution. To create a complete solution, ASA wanted to scan all of its back file member files into the system. However, the thought of indexing 350,000 pages was overwhelming. TPG designed a scan process using bar-coded sheets containing all index information. These sheets were automatically created using information from an existing database. As a result, ASA was able to scan and automatically process the documents without the need to manually index the pages.

FileBound Results

Document access has been greatly enhanced and FileBound’s feature-rich security module secures access to information. All membership data and images are backed up to their network, ensuring the information will always be available. FileBound has saved us time, money and valuable office space.

Document Management Industry Roundup: April 4, 2014

April 4, 2014

The 2014 AIIM Conference took place this week in Orlando, Fla. The annual conference serves as event for professionals to exchange the latest in information management.

This week’s important resources:

1. FileBound Workflow can help you exceed your goals, and show you the best process for accomplishing your tasks. Learn more at the FileBound Partner Conference training session with Kyle Petsch. 

2. The 2014 AIIM Conference kicks off today! We’ll be there with Epson America, raffling off a WorkForce DS 510 Document scanner. Be sure to visit our booth, and check out these other conference events. 

3. Microsoft officially unveiled the Windows Phone 8.1 operating system yesterday, along with its new personal assistant, Cortana. Get the latest on all the new features. 

4. Make your content meaningful and worthwhile. AIIM editor and community manager, Bryant Duhon, shares his top three tips for developing a strong content marketing strategy. 

5. Technology has evolved significantly in the past few decades, and as a result, so have our daily lives. Here are 11 technology advancements we’ve witnessed in our lifetime. 

In case you missed our latest blog:

Document management is more than just scanning and storing files in a digital system. Read about the importance of software that helps you properly organize and process your files on our blog.