Posts Tagged ‘mobile workforce’

Enterprise Content Management Industry Roundup: Dec. 26, 2014

December 26, 2014


A hand with a pen on a spreadsheet is seen next to text that reads "Threats to Data."

Threats to corporate data have made news in the industry.

What’s new in the industry this week:

1. A big threat to corporate data could be the unintentional inside job. One in five employees said they uploaded proprietary information to the cloud with the intent of sharing it outside of the company, according to a recent study.

2. Consider taking an online course or practice public speaking. See six IT career resolutions.

3. One design firm has a an idea that gives new meaning to the term mobile workforce. Read about the office that could commute to you.

What’s new with FileBound:

We looked back on 2014 in an earlier blog post. See 10 of our best moments and achievements from the past year.

Don’t miss these upcoming events:

Registration is now open for the second annual Upland User Conference! The FileBound team will be there in Lake Buena Vista, Florida, at Disney’s Beach and Yacht Club with the rest of the Upland Software family from April 27-April 30, 2015.

The Impact of BYOD on Business

October 8, 2014


Whether its BYOD or CYOD, employers and employees are embracing the benefits of policies that give them more flexibility. Employees are bringing their laptops and smartphones to enterprise and companies are seeing the benefits. But the benefits of this relatively new type of policy are not without their potential downfalls. Here are four important things to know about how BYOD policies impact business.

How mobile is the workforce?

Changes in technology have allowed for rapid change in how employees work. The mobile workforce is expected to reach 1.3 billion people – more than 35 percent of the total workforce – by 2015, according to IDC. Employees who are liberated to work outside their office, also known as the mobile workforce, are experiencing unprecedented flexibility thanks in large part to BYOD policies.

Millennials are the ones leading the embrace of BYOD policies, according to TrackVia. Almost seventy percent of this generation of employees says they bring outside applications to support their work. Only 30 percent of baby boomers say the same.

As a growing part of the workforce, responding to millennails’ mobile needs is smart business practice. A Cisco Internet Business Solutions Group survey found that the number of BYOD devices is expected to grow more than 100 percent between 2013 and 2016.

Efficiency for company

BYOD policies offer employees the most freedom in allowing them to work on the devices they want. Employees may be more comfortable with certain technology – in part because they use it in their personal life – or they may see benefits to working on the device that their employers don’t see.

The study by the Cisco Internet Business Solutions Group found that U.S. BYOD employees save 81 minutes per week using their own device. These employees also said they get more work done using their own laptops. About 20 percent say corporate devices lack functionality and about 25 percent say that they prefer the operating system on their own device, according to the study.

Cost savings are not guaranteed with a BYOD policy, especially if complications arise on employees’ devices. Hidden costs, such as making sure the IT department is properly staffed to aid these mobile workers, could reduce the economic benefits of saving the cost of providing employees with devices.

Impact on employees

While employees may appreciate certain aspects of being part of the mobile device-connected workforce, some employees do have concerns.

For example, 70 percent of employees are uncomfortable with remote wipes as a part of BYOD policy, but a remote wipe occurs once every three minutes. Businesses need to manage security concerns while respecting employee privacy. The same device with the company calendar could have family photos and other valued personal information.

BYOD policies could also have a negative impact on employees if they are not managed properly. More than 60 percent of IT professionals said in a survey they prefer the old system of defined hours and the guarantee of being unreachable during personal time. Half of these professionals also said that being so connected increased their stress. Companies should be careful to avoid burnt-out employees.

Security concerns

Security is also an important factor to consider in the age of the workforce that can connect to business information through several devices. Sensitive company information will always need to be protected – no matter the device involved. One survey found that 57 percent of IT executives said mobile clients and unmanaged devices was their top security concern. A separate survey found that a majority of the 4.5 million smartphones were lost or stolen in the U.S. last year didn’t have screen locks enabled.

Millennials, the demographic leading the transition to the more flexible workforce, may have a more lax view of corporate security than IT departments would prefer. Sixty percent say they aren’t concerned about using personal apps instead of corporate-approved apps, according to TrackVia. Another study found that 15 percent of employees think they have none or minimal responsibility to protect corporate data on their devices.

With so many companies and employees embracing BYOD policies and as technology continues to develop and provide opportunities outside the office, the mobile workforce will continue to grow.

Document Management Industry Roundup: February 21, 2014

February 21, 2014

FileBound officially announced its annual partner conference this week, and HP launched a new mobile enterprise app.

This week’s important resources:

1. HP, one of our partners, has launched its new Access Catalog, an app for enterprises that could change the way mobile capabilities and services are delivered to the workforce.

2. FileBound officially announced today its 10th annual partner conference. It will be held in Ft. Lauderdale, Fla., from April 27 to 29. Find out more by clicking on the link below, or contact your account manager for more details.

3. Many organizations are waiting to move their email to the cloud, but the benefits of migration are proving well worth the shift as technology progresses.

4. While standard BYOD security policies work well in some businesses, it could inhibit employees from working productively in others. Be sure your security standards are tailored to the needs of your employees.

5. Good exercise habits and health insurance coverage has earned Lincoln, Neb., home of FileBound headquarters, the title of the healthiest small city in the U.S.

In case you missed our latest blog:

Not only does EDM software streamline workflow processes, but it can also help monitor staff member procedures.

Document Management Industry Roundup: August 23, 2013

August 23, 2013
Give yourself a hand for a hard week at work. But first, take a look at this week's latest news.

Give yourself a hand for a hard week at work. But first, take a look at this week’s latest news.

This week’s important resources:

1. Is the paperless office a reality yet? Take a look at this online debate ZD Net had on the topic. Which side do you favor?

2. Do you agree that product and service organizations differ in how knowledge management is addressed and carried out?

3. It’s important to prepare students for the future, something paperless will be part of. Do you think programs like this allow students to be prepared for the technology they’ll have to use in the workforce?

4. How has BYOD affected mobile trends? The ITProPortal podcast answers this, along with other outcomes of adopting BYOD.

In case you missed our latest blog:

How do invoice errors cost your organization? Find out the impact they have on the bottom line and how FileBound can reduce them in our latest blog.

Document Management Industry Roundup: May 24, 2013

May 24, 2013
This week's industry news covers paperless, cloud, and BYOD

This week’s industry news covers everything from converting to paperless to BYOD adoption.

This week’s important resources:

This hotel’s decision to go paperless is expected to save 33,000 sheets of paper per year.

Gartner predicts that over half the world’s companies will adopt BYOD and stop providing computing devices to employees by 2017. Which half of companies is yours on track to being?

“Work is no longer a place you go to. Rather, the workplace is defined by the tools you use, wherever you are.” How mobile is the workforce in your organization?

47% of workers say their company doesn’t have a formal BYOD policy. Without one, security can be an issue.

In case you missed our latest blog:

This pharmaceutical distributor needed a solution to its 5 years of inefficient paperwork buildup.

Document Management Industry Roundup: May 10, 2013

May 10, 2013
Cap off your week by reading and sharing industry news.

Cap off your week by reading and sharing industry news.

This week’s important resources:

How is your company integrating mobile into everyday operations?

This city council was using 500-700 pages of paper for each meeting before it was decided that paperless was a necessity.

Do employees in your company travel a lot for work? If they do and they’re influential on social, they can access AA’s first class lounge.

“[Organizations] need to put in place holistic enterprise mobility strategies that meet their long-term business needs.” How is your business adapting to the growing mobility of the workforce?

In case you missed our latest blog:

Excuse #3 for not adopting document management: “We’ve got to pick our battles.”

Document Management Industry Roundup: April 26, 2013

April 26, 2013
Find out what you may have missed this week in document management industry news.

Find out what you may have missed this week in document management industry news.

This week’s important resources:

Is your productivity for the day already starting to slip? Don’t worry, here are 5 tips to get it back on track.

Is BYOA (Bring Your Own Application) killing your social media strategy?

Will your business be getting insurance for the cloud?

Over half of mobile workers “have problems connecting to Wi-Fi networks in locations such as airports, airplanes and hotels.” Does your company encounter similar issues with BYOD?

In case you missed our latest blog:

If your business wants to cut days off of its invoice processing, take a look at how FileBound helped this industrial service firm.

Document Management Industry News Roundup: February 22, 2013

February 22, 2013
Does the cloud seem like a puzzle sometimes? This weeks roundup should help.

Does the cloud seem like a puzzle sometimes? This week’s roundup should help.

This week’s important resources:

1. Do you know what to do with big data? Data-driven BPM can make it actionable.

2. Is your company considering implementing Infrastructure-as-a-Service (IaaS) to complement the cloud? These are the numbers you need to know.

3. If you’re moving to the cloud, knowing your company’s specific needs will save you trouble in the long run.

4. The shift toward a mobile workforce has made mobile BPM an important next step for forward-thinking enterprises.

In case you missed our blog:

Will you be sitting in on the Solutions Forum on Higher Education at our FileBound Partner Conference? Take a look at our latest blog on how South Plains College took control of their 1.5 million documents.

Document Management Industry News Roundup: January 18, 2013

January 18, 2013
From hospitals to legal matters to workshifting, our industry roundup has all the newest trends in document management.

From social and mobile to hospitals and backfiles, our industry roundup has all the newest trends in document management.

This week’s important resources:

1. The “Social Revolution” could be affecting your office soon.  This year could bring forth the trend of embracing social, instead of avoiding it, in the office to increase collaboration.

2. If legal action is taken against your company, do you know the best practices for preserving the evidence required?

3. Backfiles are an important consideration of document management. Hospitals that don’t integrate backfiles force two systems to run simultaneously, keeping them from reaching full potential.

4. Is your company thinking about workshifting? It could save the business $20,000 for each employee annually.

5. With only two years left to complete the transition to paperless, only 2% of hospitals have systems in place.

In case you missed our latest blog:

We helped a small medical practice organize patient records and stay compliant with HIPAA regulations.