Posts Tagged ‘office’

FileBound’s Top 10 Productivity Tips

November 12, 2014


With the holidays quickly approaching, it’s easy to be more overwhelmed at work than usual. Here are FileBound’s top 10 productivity tips to help you stay focused.


A graphic with an icon of eggs and bacon says "Begin the day Right."

Give your breakfast the attention it deserves.


1. Begin the Day Right

Don’t miss the opportunity to start the day right. Eating a healthy breakfast can improve concentration and performance at work, WebMD notes.

2. Cut Down on Office Noise

The State of the Workplace Productivity Report by Cornerstone found that 37 percent of employees say an enclosed office is the most productive. If you can’t close a door to quiet the noise, try using noise-canceling headphones or talk to your coworkers about the noise.

3. Don’t Bring Work Home

The report found that a majority of employees say work overload is harmful to their productivity. Keep work-time and downtime separate to recharge and be more productive the next day.

4. Relocate

The Cornerstone report also found that 43 percent of employees say impromptu coworker visits are the biggest productivity killer. Moving to a less accessible different location – even in your own office building – can help you get your productivity back.

5. Sit up Straight

Scientists say that the body influences the mind in what is known as “embodied cognition.” One study found that sitting up straight can help you think up positive thoughts. Good posture has also been shown to decrease fatigue, which helps you make fewer mistakes. Pay attention to your posture at work.

6. Stay hydrated

Dehydration can have a negative impact on mood, according to research. People who were mildly dehydrated experienced symptoms such as fatigue and difficulty concentrating. Drink eight, 8-ounce glasses of water to stay hydrated and help you stay productive.

7. Get Started Early: Don’t procrastinate

Procrastination can lead to unnecessary stress and scrambling. Hold yourself accountable by giving yourself enough time to properly do your work. Starting earlier will give you more time to make any changes and catch any errors.

8. Break Big Tasks into Smaller Ones

Several smaller projects are easier to complete than one large one. If you’re losing sight of the big picture to dozens of small details, shift your focus and work on a smaller piece of a project.

9. Take a Break

A recent study found that the most productive employees work for 52 minutes and then take a 17 minute break. DeskTime, which conducted the study, found that the highest performing employees were using their breaks to walk, talk to a coworker or exercise. Taking a break isn’t lazy, it’s better for your productivity.

10. Reward Your Accomplishments

Make it through a big project? Have a successful meeting with your coworkers or a client? Celebrate your accomplishments. It will give you the motivation to take on your next task.

Document Management Industry Roundup: January 17, 2014

January 17, 2014
Weekly roundup, ya'll!

Paperless, productivity, and police departments — learn more about all of these in this week’s industry roundup. 

This week’s important resources:

1. With a 10-15 year old records management system, the Gainesville police department was in need of an update. It decided to use this as an opportunity to move towards a paperless department.

2. How are tablets helping this city council go paperless? Having all the information they need in one place saves time and promises to cut down on copying costs.

3.What is your work desk like? Making a few tweaks could have a big effect on your efficiency and productivity.

4. Some ship-based companies are beginning to implement fully paperless navigation. Find how that could change training and other processes on-deck.

In case you missed our latest blog:

Worried about the ROI of document management? Find out how FileBound offers tangible value at an affordable price.


Document Management Industry Roundup: December 20, 2013

December 20, 2013
Catch up on this week's industry news before the holiday week.

Prepare for the holiday break by catching up on this week’s industry news.

This week’s important resources:

1. Has a paperless office inspired you to go paperless at home as well? Here are some tips to help you get started.

2. What is your company’s reasoning for considering cloud adoption? If price is the only criteria, you may want to read this:

3. Take a look at how Filebound helped RhinoDox book it’s largest quarter ever with business process automation solutions.

4. Now that the cloud is becoming a standard for many businesses, does your organization know how to take full advantage of it? Find out what 2014 holds in store for cloud computing.

In case you missed our latest blog:

Find out how FileBound helped Furniture Row set up a better process for organizing employee records.

Maricopa County Sheriff’s Office

December 11, 2013
As the largest Sheriff's office in the country, having employee paperwork digitized helped the department stay efficient.

As the largest sheriff’s office in the country, digitized employee paperwork became a necessity for an effective hiring process.

The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency committed to being the leader in establishing the standards for providing professional quality law enforcement, detention, and support services to the citizens of Maricopa County and to other criminal justice agencies. The Maricopa County Sheriff’s Office, headed by the famed Sheriff Joe Arpaio, is the most talked about and nationally recognized Sheriff’s Office in the country today.

The Problem

The Maricopa County Sheriff’s Office, the largest sheriff’s office in the country, desperately needed to streamline their employee hiring and screening process. Their current method was very complex and paper based, which made keeping track of important documents extremely difficult. Due to their lengthy hiring and screening process they were exhausting their labor budgets. They were constantly extending the timeframe needed to process applicant paperwork. The substantial amount of time that it was taking the human resources department to hire applicants for employment, resulted in excessive overtime expenses, costly mistakes, miss-filed paperwork, and duplicated efforts. With paper everywhere it was also difficult to remain compliant with existing privacy laws and regulations. It was painfully obvious; the Maricopa County Sheriff’s Office needed a document management solution, fast.

FileBound Results

FileBound has completely changed the way the Maricopa County Sheriff’s Office manages their paperwork. They no longer have piles of paperwork waiting to get processed, which allows them to get new employees up and running as a quick and easy process. FileBound is a versatile, highly scalable and feature rich document management solution. Due to its web-based structure it is highly customizable, which allows administrators to create a solution that meets all of their document management needs.

Document Management Industry Roundup: November 8, 2013

November 8, 2013

Arm with Tablet at table

This week’s important resources:

1. Do you know what milestones you should look for when implementing BPM?

2. Paperless learning is giving these children a head start by providing them more resources than they would normally have, along with more efficient ways for teachers to assign homework and grade quizzes.

3. “Mobile leads to more mobile.” Find out how your organization can take advantage of that with its mobile strategy.

4. Does your office have an open layout? Take a look at some of the benefits to the collaborative atmosphere and let us know in the comments if you agree.

In case you missed our latest blog:

Most existing solutions for automating invoice processing cost too much and require technical resources that small to mid-sized organizations don’t have. That’s where FileBound can help.

Document Management Industry Roundup: September 27, 2013

September 27, 2013
It's time for the weekly roundup! Find out what you might have missed this week in industry news.

It’s time for the weekly roundup! Find out what you might have missed this week in industry news.

This week’s important resources:

1. World Paper Free Day is in one month! To prepare, we’re brainstorming great tips for AIIM’s new contest.  Be sure to submit your own tips on how to reduce paper in your workday too.

2. Fourteen county circuit clerk offices in West Virginia are going paperless, including Ohio County. “This is going to totally change the course of history in the court system in West Virginia.”

3. Do you know the history of cloud computing? Find out this, and learn about the impact the cloud has had on enterprise software.

4. Cloud computing has reached the point of adoption where the government is using it. Find out why and how the government is taking advantage of its offerings.

In case you missed our blog:

SEK was able to reduce it’s processing time from weeks down to minutes from the field with the help of FileBound. Find out how FileBound On Demand made this student assessment organization more efficient.

Document Management Industry Roundup: August 16, 2013

August 16, 2013
Before you start to relax for the weekend, catch up on document management and tech news with our industry roundup.

Before you start to relax for the weekend, catch up on this week’s document management news with our industry roundup.

This week’s important resources:

1.  How should the Internet of Things work? In a perfectly efficient world, your devices will work for you, instead of the other way around. Find out about the upcoming “age of inference” in technology and how it will change how we use devices.

2.  How much can going paperless save an organization? This district irrigation board realized they could save $1,800 if their board meetings went paperless.

3. What does big data have to do with baseball? Brian Kingrey used big data to win an online baseball competition, despite having no experience. Find out what lessons this can teach your organization about business.

4.  How much of your daily work would you still be able to do without a computer? Take a look at how much they’ve changed offices:

In case you missed our latest blog:

“We selected FileBound because of its functionality and cost. We liked the fact that it was customizable for each department—the DA, the county board, social services—they could all use FileBound.” – Holly Tanner, County Clerk of Columbia County. Found of more about FileBound’s work with the Clerk’s Office of Columbia County in our latest blog post.

FileBound testimonial: CMP

June 27, 2012

See how FileBound office automation enhances accessibility, secures files, and saves time for collections firms.

“Previously, we would have to send out a file clerk to go retrieve a document, and sometimes that would take a few hours; whereas now, within seconds, we’re able to view the documents, our attorneys are able to view it.”