Posts Tagged ‘strategy’

Three Things to Know for World Paper Free Day

November 5, 2014



On Thursday, businesses around the world will stop using paper as part of AIIM’s World Paper Free Day.

AIIM notes that 300 million tons of paper are produced each year and 4 billion trees are cut down annually. If the entire world participated in World Paper Free Day about 11 million trees could be saved.

If you take the pledge, AIIM will make a donation to The Arbor Day Foundation, which inspires people to plant, nurture and celebrate trees. Like FileBound, the Arbor Day Foundation is headquartered in Nebraska. The first Arbor Day was celebrated in Nebraska.

Here are three things to know about reducing paper use in the office.

The Impact of Paper

According to the U.S. Environmental Protection Agency, paper is the biggest source of municipal solid waste in the country. The U.S. alone uses almost 70 million tons of paper and cardboard a year. Whole trees and other plants account for one-third of the materials used to make paper.

Why go paperless?

Enterprises of all sizes can benefit from going paperless, or even just reducing the amount of paper they use. Only a quarter of AIIM community members surveyed say they have a specific strategy to becoming a paperless office.

Businesses can save money on printing, photocopying, storage and labor by going paperless. For example, American Airlines says it will save about $1 million a year by giving flight attendants tablets instead of paper manuals.

Paper documents can be mishandled and hard to access remotely. Almost half of AIIM respondents say the time spent entering data, searching for copies and filing was one of the biggest issues caused by paper-based processes in their organizations. The inability to monitor paper-based workflows is also problematic, respondents said.

Tips for Reducing Paper

One way to successfully reduce paper use is to involve management, AIIM says. Half of respondents in an AIIM survey say they used so much paper because of a lack of mandates or initiatives to reduce it from management. Employees can also cut back on paper by using technology in meetings, where research found that 60 percent of respondents were using paper copies.

Reducing paper use doesn’t stop after World Paper Free Day. Taking a few steps can continue your business’s paper use. For example, measure how many pages each employee is printing or make it more difficult to print my removing printers from employees’ desks. If going paperless sounds out of reach for the moment, consider becoming a paper-light office.

Think about ways to take World Paper Free Day home, such as setting aside dedicated time to scan documents and creating a personal digital workflow to manage documents.

“Enough is enough – it is 2014 and we are still drowning in unnecessary paper, at home and at work,” AIIM President John Mancini said in a press release.

Document Management Industry Roundup: June 6, 2014

June 6, 2014
Though FileBound Olympics were the most important events in our office this week, the industry was still busy with conferences, new insights, and launches.

Though the FileBound Olympics were some of the most important events in our office this week, the industry was still busy with conferences, new insights, and launches.

What’s new in the industry this week:

1. This week, Apple announced iOS 8 and new version of OS X, Yosemite. See all the new features, set to be released this fall:

2.  Mobile security is a hot topic for almost every company in our industry. Find out the latest insights on mobile security and BYOD.

3. Our parent company, Upland Software, was at the Gartner PPM and IT Governance Summit earlier this week, learning the latest industry news, and hosted a panel discussion with senior IT and PPM leaders on structuring PPM to cultivate both strategic and execution objectives in the most agile way possible.

4. We hosted our FileBound Olympics! You can take a look at all the different events here:

Don’t miss these upcoming events:

If you’re interested in learning more about all of FileBound 7’s new features, we’re hosting a webinar and giving an in-depth overview of all the upgrades. Join us June 12:

Sign up for our FileBound Solution Architect Boot Camp and learn how you can use FileBound to build a complete business solution to your workflow needs. Contact your account manager to sign up for and learn more information about our  course:

  • Monday, July 7 – Thursday, July 10
  • 8:30 a.m. – 5 p.m. daily (lunch and refreshments provided)
  • FileBound by Upland, 1701 Cushman Dr., Lincoln, NE

Document Management Industry Roundup: January 10, 2014

January 10, 2014
Take a look at what we've

Take a look at what this week has to offer in document management news.

This week’s important resources:

1. Bring your own cloud (BYOC) could pose some issues if these risks aren’t properly addressed.

2. We’re happy to announce Sean Nathaniel as the new General Manager of FileBound. Find out more about Sean’s vision for FileBound:

3. How engaged are employees at your organization? Gallup reports that 70% of US workers aren’t reaching their full potential.

4. The number one reason for dissatisfaction with ECM was poor content strategy. Find out how else content usage has affected ECM.

In case you missed our latest blog:

“[FileBound] helps us provide a full solution to our clients.” – Brian Sewart, OnCourse


Document Management Industry Roundup: November 8, 2013

November 8, 2013

Arm with Tablet at table

This week’s important resources:

1. Do you know what milestones you should look for when implementing BPM?

2. Paperless learning is giving these children a head start by providing them more resources than they would normally have, along with more efficient ways for teachers to assign homework and grade quizzes.

3. “Mobile leads to more mobile.” Find out how your organization can take advantage of that with its mobile strategy.

4. Does your office have an open layout? Take a look at some of the benefits to the collaborative atmosphere and let us know in the comments if you agree.

In case you missed our latest blog:

Most existing solutions for automating invoice processing cost too much and require technical resources that small to mid-sized organizations don’t have. That’s where FileBound can help.

Document Management Industry Roundup: October 11, 2013

October 11, 2013
This week's industry roundup has everything you need to know, from cloud computing to managing litigation.

This week’s industry roundup has everything you need to know, from cloud computing to managing litigation.

This week’s important resources:

1. Is your organization’s content organized in a way that makes finding information for an audit or litigation simple? If you control your content before something major happens, it will be easy to manage when there’s a problem.

2. Take a look at these 5 document management strategies your organization should implement, including a policy on document retention and litigation hold.

3. Do you want your organization to embrace the cloud? Instead of focusing on cost savings to sell decesion makers on the idea, tout the benefits of growth and innovation.

4. If the technology your organization has in place doesn’t allow you do your job quicker or more easily, it’s not doing it’s job.

In case you missed our latest blog:

With manual paper invoices, Servo Innovations had issues with the time-consuming process starting to hinder their cash flows. After implementing FileBound, the company saved time with a faster invoice process and turnaround, while also realizing cost savings in unexpected areas, like envelopes, paper and postage.