Posts Tagged ‘white paper’

Finding Information Opportunities in Information Governance

December 3, 2014
An image with a stack of paper reads "White Paper" and shows the FileBound by Upland logo.

Information Governance should be viewed as information opportunity, according to an AIIM white paper.

 

Information governance is a complicated subject for enterprise, starting with the term’s definition. An AIIM white paper we helped sponsor, “It’s not Information Governance, It’s Information Opportunity,” notes that the term has many meanings and depends on who is hearing the term.

Generally, information governance refers to the way to manage records, avoid risk and meet compliance issues.

“We all need to think of Information Governance in capitals, a neon signpost blinking at us across a wasteland of broken and misused information,” the white paper says.

Robert Smallwood, founding partner of IMERGE Consulting and executive director of the E-Records Institute, writes in an article that information governance is “policy-based control of information to meet all legal, regulatory, risk and business demands.”

At its core, information governance keeps needed information and discards the clutter.

“Information Governance is foundational to an organization’s success in the digital age,” the white paper says. So why are so many organizations unsuccessful in this area?

Only 10 percent of organizations surveyed say they have an information governance policy in place that is respected and enforced, and of those, only about 20 percent audit for compliance, according to AIIM research. Executives associate complexity, cost, confusion, and risk with information governance, among other unflattering associations.

The white paper offers advice from executives and experts on how to increase the adoption of information governance policies.

For example, it’s important that employees are able to see the value of information governance in their day-to-day work.

“It is said that the challenge is 80% people, 15% process, and 5% technology.  We often focus too much on the technology at the expense of the other 95%,” Daniel Barchi, CIO of the Yale Health System and Yale School of Medicine, says in the white paper.

To learn more about cutting through the noise surrounding information governance, download the AIIM white paper.

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Miss any essential document management industry news this week? We’ve got you covered! (Oct. 29-Nov. 2)

November 2, 2012

Hurricane Sandy caused massive power outages in the Northeast. How does this affect technology and cloud computing? Read on to see.

This week’s important resources:

1. What do you think of the Windows 8 release? Are you more excited about Microsoft’s new operating system or the Surface tablet? http://bitly.com/PSJpw7

2. Hurricane Sandy hit this week, causing power outages across the Northeast. Here are five tips to keep your cellphone charged during a power outage. http://bit.ly/Q2ErNn

3. Web outages due to Sandy’s presence on the East coast caused some cloud issues, but Netflix handled the situation well. http://bit.ly/VBia66

4. Mobile security: New blacklist may deter thieves. “The point of the blacklist database is to dry up the aftermarket for stolen phones. If you can’t reactivate a stolen phone, it’s just a worthless hunk of plastic and metal.” http://bit.ly/Y7EatB

In case you missed our latest blog post:

White Paper: Clear Cost Model Allows Easy ROI Calculations. http://bit.ly/TnhEGK

Excuse #6 for Not Considering Document Management This Year — and How to Overcome It

February 22, 2012

Document management solutions can connect people on all ends of the earth. Collaboration is made easy, and communication is no longer a hurdle.

Excuse: It’s easier to just get everyone together in person.

If my staff needs to work together on a project, we find it more productive to send everybody a draft in advance and then have everyone fly in for a few days and sit together with all of the different versions and just hammer out the details. Plus everyone likes staying in hotels and having nice dinners.

Reality:

Sure they do! But since when is it your job to dole out working vacations? Plus, people’s schedules and workloads grow more taxing with each new economic report, so there’s really nothing “easy” about arranging for people to be in one place at one time – especially since doing so takes them away from their regular responsibilities and only makes their problems worse. And with airlines charging extra for everything from checked baggage to snack food, it’s hardly cost-effective to “have everybody fly in” anyway.

Electronic document technology makes it as easy to leverage talent around the globe as around the company, all without disrupting your workforce. Thanks to collaborative authoring tools, new delivery channels (Web, email, texting, etc,), and online meeting places (e.g., social networks, Webinars), people can work effectively together to create, access, and discuss materials of all kinds – without being derailed by the logistics of travel or the asynchronicity of time zones.

Getting everybody together at the same place and time quickly is becoming as quaint a notion as meeting for afternoon tea. It can be done, but in these hurried times may require more effort than it is worth. So why not avail yourself of the more efficient alternatives?